The online EFL course covering a whole semester was held in 13 sessions. Firstly, the whole content of transcripts was analyzed to find recurrent challenges; then they were attributed to the potential explanations derived from the literature labeled as causes. Next, the prevalence of the causal mechanisms of these challenges was traced from the beginning to the end of the course and a trajectory of the prevalence of these causes was drawn. This trajectory can show fluctuations in the strength of each causal mechanism. Finally, the potential interaction among these mechanisms within the dynamic system of online language learning is discussed. This procedure answers the three research questions.
The overall challenges the teacher (henceforth Mina) recurrently experienced throughout the course could be summarized in 11 categories:
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Class attendance problem
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Low media literacy and technological knowledge
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Outdated devices
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Time management problem
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Students’ slow adaptation to online class
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Low internet speed
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Platform limitations
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Problem of material development/adaptation/coverage
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Unfamiliarity of textbook
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Concerns about evaluation
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Communication problems
Distribution of these challenges, some induced by technology, some rooted in human resources and some dealing with content, varied across the three steps of the online course (i.e. beginning, middle and end of the course). This is represented in Table 3.
Table 3 Distribution of Challenges in Teaching the Online Language Course
Step of course
Challenge
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Beginning
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Middle
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End
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Class attendance problem
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Yes (to the highest degree)
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No
|
No
|
Low media literacy and technological knowledge
|
Yes (to the highest degree)
|
Yes (to a less degree)
|
Yes (to the least degree)
|
Outdated devices
|
Yes (to the highest degree)
|
Yes (to a less degree)
|
Yes
|
Time management problem
|
Yes (to the highest degree)
|
Yes
|
No
|
Students’ slow adaptation to online class
|
Yes
|
Yes
|
Yes (to a lower degree)
|
Low internet speed
|
No
|
Yes
|
Yes (to a lower degree)
|
Platform limitations
|
Yes
|
Yes
|
Yes
|
Problem of material development/adaptation/coverage
|
Yes (to the highest degree)
|
Yes
|
Yes (to the least degree)
|
Unfamiliarity of Textbook
|
Yes
|
Yes (to a lower degree)
|
No
|
Concerns about evaluation
|
No
|
No
|
Yes
|
Communication problems
|
Yes
|
Yes
|
Yes (to the highest degree)
|
A combination of the above-mentioned challenges was faced in each part of the course. These along with the causal mechanisms during each step are respectively addressed here.
Challenges and causes in the beginning of course
The beginning of the course hosted the majority of challenges to their highest degree, as Mina described. Regarding the response to the first question, the first challenge she faced in the first couple of sessions was ‘class attendance’. Both she and many of her students found it hard logging into the system. Though there had been some training videos on this, Mina had not found them much useful, as she said “There were some videos showing how to use the system, but we had to watch them again and again and we still found it hard to log into the system”.
The other problem she recurrently faced in class during the initial sessions was the ‘outdated devices’ that could not serve the purposes of an online class and mostly needed an update. Compare below:
Some students’ mobile phones or computers needed an update. Or for example their microphone had not been operated long, and needed to be fixed. Some colleagues had the same problem too. I know a colleague of mine had to have her computer repaired and updated for a week before she could use it for the online class.
The reason for the class attendance issue was evidently the difficulty of operating the system as already admitted as a recurrent problem in online education by several researchers including Leo and Puzio (2016), Bower (2015), and Lightner and Lightner-Laws (2016). This problem is partly explained by technology resources and the extent to which they are user-friendly, as acknowledged by Arbaugh (2005), and partly by human resources’ (here teacher and students) ‘low media literacy and technological knowledge’. Similarly, Alam (2020) and Atmojo and Nugroho (2020), in their post-COVID-19 investigations of the challenges of online classes, found users’ low media literacy as the most salient issue. The source of this challenge is within individuals. However, this deficiency is partly defendable in this study due to the unexpected emergence of the disease and, thus, the unpreparedness of human resources for this sudden change of environment and mode of education. Here is an extract from Mina’s accounts showing that a great many problems associated with the use of new technology were not due to the inherent user-unfriendliness of technology, but entirely indicative of users’ low media literacy, subsumed under the human resources causal mechanism:
For those who had changed their class, the institute created new hyperlinks to the new class. Though the hyperlinks were very easy to type, without any space or capital letter, in the simplest words as possible, many students did not pay enough attention to type them correctly.
The problem of ‘outdated devices’ was technological in origin. The new mode of education required updated technology, which was conspicuously absent in this study, and needed to be provided immediately. This problem caused many students to miss the initial sessions of the course and some teachers to miss the chance of teaching some lessons. With this regard, Mina explained “it took so long for a friend of mine to get her updated computer back that she already misseda whole lesson”.
This excerpt shows that the early sessions of the course were associated with the ‘time management’ issue too. It could be caused by deficiencies in technological resources and human resources both. The latter is attributed by Kebritchi et al. (2017) to the teacher source (i.e. explained by the human resources causal mechanism).
The ‘content-coverage’ challenge was facing Mina too. She missed the chance of teaching what she wanted to during the first sessions, as many new-coming students hindered the class and the content that needed to be covered was not. So it seems that expectations on what to cover and how to cover it (as for content) need to change from traditional face-to-face classes to an online course. This is a content-resource issue. Moreover, as Mina described, especially during the initial sessions, she found it hard to draw students’ attention to the page of book she was teaching. She had to teach the content slide by slide, which was not as effective as showing a whole integrated PDF file. Mina could not upload as many slides as she wanted. This challenge can be considered, from one aspect a ‘platform limitation’ issue and, thus, traced partly to the technology resources causal mechanism, and partly to the content resources the teacher had. The latter was also acknowledged by several researchers including Neely and Tucker (2010), Choi and Park (2006), Li and Irby (2008),and Kyei-Blankson and Keengwe (2011) as a problematic source for many teachers in online education in the design phase of teaching, marked by losing control over the material and finding it hard to adapt it to the new mode of presentation.
Another content-related challenge was attributed to teaching different English skills and sub-skills in the online setting. Mina pointed out to different constraints in online setting which made her to put less time and effort in teaching vocabulary. One of the main constraints was lack of physical presence and contact with students. Mina said that in face-to-face classes, she had the advantage of using body language and pantomime for teaching different words and even different synonyms to students.
Despite showing her face to students and having good webcam picture quality in online classes, she could not have the type of movement and contact she had in face-to-face classes to teach vocabulary. She said the only method that came to her mind at that moment during the initial sessions was to provide different examples containing new words and to ask her students to guess the meaning of the words. Teaching vocabulary was more auditory-based than visual or kinesthetic-based in online classes. Mina also reported that in face-to-face classes, she encouraged her students to teach the “parts of speech” of different words when students did not know where and how to use different forms of the words. She would arranged the students in a row and assigned the role of adjective, verb, noun, and adverb to students and by doing so, she would ask students to change their position in the row by considering the role they had in the sentence. However, this game was not possible in online classes and it was also difficult to keep students’ attentions while teaching this subject.
Mina faced similar problems when teaching grammar. She stated that in face-to-face classes, students comprehended grammatical rules more easily due to being more focused on the content because the teacher used different physical activities like role-play to keep them interested or used peer-correction to encourage interaction among students. But, in online classes, it was limited to explaining the rules by using slides. As for teaching reading skill, she also had some problems due to not having pre-course planning. The reading section had many unfamiliar words along with a difficult text to understand. She had to provide various examples for students to understand the text which most of the time led to more confusion.
Mina also kept complaining about students who had a change of class and level, one consequence of which was unfamiliarity with the new book. She thought this could be typically an issue in traditional face-to-face classes too, and in the online mode, it got even worse. This was another challenge caused by content resources, though not peculiar to online education, but one that could confuse students to a great extent. With this respect, Mina said “after I had already started teaching the page, they could be heard asking each other what I was talking about or which page I was teaching. They seemed too confused to follow the content”.
The early sessions of the course were also associated with ‘communication problems’ especially between students and the institute, as Mina said “The institute had to call students or they had to call the institute again and again to get help on how to work with the system or hyperlinks”.
Overall, it is evident that teaching the initial sessions of the course was the most challenging to the teacher. These sessions were deemed fraught with challenges explained by deficiencies in technology, human and content resources, all seemingly at their peak. As Mina moved on describing the challenges she faced in the rest of the course, it could be observed that many of these challenges were reduced in degrees, yet some others still prevailed.
Challenges and causes in the middle of course
In the few mid sessions of the course, such challenges as ‘class attendance’ were eliminated. The ‘platform limitations’ prevailed to the end of the course. As Mina complained from the beginning of the course to the middle sessions and also in the end of the course, the most unamiable ‘platform limitation’ that she experienced was inability to upload audio files which in turn caused some problems in teaching listening comprehension, especially during initial sessions. She partly compensated for this problem with video-files, but on certain occasions (e.g. reading passages) it did not work. This challenge was evidently caused by the limited technological resources available to her. She noted that since she had no pre-course plans for teaching listening and reading skills, she felt frustrated and under time pressure for teaching these skills, especially during initial sessions. In face-to-face classes, she always asked students to listen to audio files before coming to class. During class time, she would ask some students to provide a summary of what they understood form the conversations. Then, the following activities were done accordingly. However, in online classes, she could not follow the same plan due to having several problems such as not being able to upload audio files, not knowing for sure if students listened to files before class and having limited time to teach listening completely. However, during the middle of the course, she came up with a plan to alleviate the audio limitation. She made some slides containing the scripts of listening with some gaps. Then she asked students to fill the gaps.
However, this method had its own limitation because it lost its nature as a listening task. In Montiel-Chamorro (2018) study, teachers also faced problems teaching the listening skill because they maintained that the content was not appropriate for online classes i.e. that listening tasks were mostly long and frustrating and hard to understand. Regarding the reading skill, after initial online sessions, she came up with a plan to teach reading effectively within limited class time. She divided the text into different sections and provided enough synonyms and explanations for each section. Then, she used individual and pair-work activities to enhance students’ understanding.
Another challenge rooted in the technological resources that unexpectedly happened in the mid sessions was the sudden drop of the ‘internet speed’. Compare below:
One day in the middle of the course, when I was sharing my webcam with students, suddenly the webcam window froze. First I thought that was an issue with my webcam, but I saw that my students’ videos froze too. I checked the internet quota and realized that the telecommunication company had just cut the speed down to half.
This problem was solved to a certain degree in the ending sessions of the course, but tremendously led to the ‘time management’ issue in the middle of the course. Mina had to type much of what she already inserted in the slides that did not open then, and typing took much of the class time.
In the mid sessions of the course, Mina perceived herself more adept at tackling the problem of ‘content development’ as she said “now I very well knew that I could not upload as many files as I wished. So, I prepared one office document and included slides page by page within the document to share with students”. Yet the internet connection issue was truly troublesome, as she said “even in the middle of a session I realized I was disconnected and was out of the class without knowing for a couple of minutes”. She only came to know when she felt suspicious of other students being silent for long. The technical supporter of online sessions was not always present to solve such problems (if she was ever able to); thus, the teacher was left high and dry. The peak of the technology-induced challenges was the 8th session, when Mina got disconnected three times and much of the class time was wasted. Levin, Whitsettand Wood (2013) emphasized the need for online course planners to ensure users’ access to reliable internet connection, if they expect an appropriate space to be created for learning. Similarly, Atmojo and Nugroho (2020) reported unstable internet connections as a main challenge faced in an online EFL class during the COVID-19 pandemic in Indonesia. In this research, though the teacher had solved the internet quota problem by running the class in Google Classroom, the overall internet coverage and speed caused serious issues. It is certain that such a technologically-rooted problem, in turn, leads to the ‘time management’ difficulty and makes the teacher’s job further demanding.
In the middle sessions of the course, Mina perceived students’ ‘media literacy and technological knowledge’ better improved. With this respect, she commented “from the middle of the course on, students were better at using their devices. They knew how to go slide by slide, how to zoom in and out and the like”. As both she and her students were more familiar with the environment, its requirements and the limitations, the overall level of challenges caused by human resources were lower than the initial sessions. Yet, she complained about a number of students’ slow pace in adapting themselves to the online environment. Sometimes, they fell behind and kept asking each other which page the teacher was teaching and what she meant in the first place. About this, Mina commented “we still had the same problem with slow students. When we were busy doing an exercise at a normal speed, they fell behind and always wondered which exercise we were busy doing”.
Mina perceived the adaptation issue with slow students inexorable, and she said it remained with some students to the end of the course. Alam (2020) also reported this adaptability issue as a main concern among students and teachers of online courses during the COVID-19 pandemic. This human-resource induced problem Mina complained about could be explained by the lack of self-directed learning defined by Knowles (1975), as taking responsibility of one’s own learning and developing personal strategies to learn in the best way. Lin and Hsieh (2001) found that self-directed learners achieve better in online courses. According to Knowles (1975), online courses provide more flexibility and autonomy for students, if they only know how to direct it. The slow-adapting students Mina worked with were much dependent on peers or a company at home to survive the session. They did not exercise autonomy and did not take a full responsibility of their own learning (i.e. they were not self-directed) and, thus, hindered the class. They could be also described as lacking self-discipline, a problem that has already been observed among students in online education by Sithole et al.(2019). Such students can cause ‘communication problems’ too, as they did in Mina’s class. They did not listen carefully to Minato follow her instructions and instead interrupted the class by asking other students in L1 what she was stalking about. When this challenge is approached within the complexity of a dynamic teaching/learning system (van Geert, 2019), such a misbehavior can be also related to students’ lower internal motivation. According to Saade, He and Kira (2007), motivation for learning in online settings plays a key role in academic achievement. Therefore, it can be hypothesized that student motivation, self-direction/discipline and media literacy (or technological knowledge) interact to lower challenges in online education. Yet, this hypothesis needs to be tested.
Overall, it appears that the challenges induced by human resources during the middle of the course were not eliminated, as compared to the beginning of the course, but were at a lower comparative degree. The technological resources causal mechanism was still significantly accounting for many challenges in teaching the online course in mid sessions. These challenges culminated when the internet quota allocated by the telecommunication company was cut in half and the teacher could not even display her slide-shows. She finally coped with this challenge by buying extra quota at her own expense. Already, much of the class time had been wasted and several sessions had passed. The content-related challenges were reduced in this step compared to the beginning of the course because she was able to prepare some lesson plans suitable for online teaching. Yet, they did not reach a minimum level as, again heralding the dynamic nature of the causal system (Hiver & Al-Hoorie, 2020), the technology-induced challenges made content presentation hard, though Mina had already learned a lot from the early sessions about how to prepare content to make up for inextricable platform limitations. This trend can be better observed in Fig. 1.
Challenges and causes in the end of course
Mina perceived the ending sessions of the course far less troublesome, as she described below:
Overall, the majority of challenges were much reduced in the ending sessions as we were familiar with the environment. Most of the students were in class even before the class started. There was no need for calling the roll. As far as I remember, the last sessions were much more convenient.
The above-mentioned excerpt shows that no ‘attendance problem’ occurred. The teacher’s and students’ ‘media literacy and technological knowledge’ was improved more than before (except for those slow students whom Mina talked about before and found their problem unsolved). The issue of ‘outdated devices’ still remained and caused a ‘communication problem’ too, as will be explained soon. No complaint was made of the ‘time management’ issue which was a serious challenge in the beginning and middle sessions. Students’ slow adaptation to online class was still there but to a lesser degree than before. The ‘low internet speed’ always mattered but with no recurrence of disconnection or serious problem in the final sessions. ‘Platform limitations’ had not changed and were coped with (e.g. using video files instead of audio files). As for ‘content development’, Mina used her slide-shows effectively and students showed to be better familiar with what they were expected to do. Accordingly, no ‘textbook unfamiliarity’ was reported. Mina also managed to prepare some lesson plans proper to online classes. For example, for teaching vocabulary, she was somehow successful in putting more learning responsibility on students by designing guessing games. She provided different pictures related to new words and asked students to make guesses and help each other to find the correct meaning. Although students were motivated to engage in this activity, they still had problems making sentences with the new vocabulary. Mina said that this problem was mainly caused due to not having a pre-course plan.
Moreover, there were three challenges peculiar to the ending sessions as Mina described: evaluation concerns, teacher-student communication problems and finally her own boredom.
Mina found students expressing worries over the exam. She was concerned too about how best to evaluate her students’ performance. She stated:
Students began to ask what the exam would be like; whether it was to be held face-to-face or else. I was conscious about the material to be included in the final exam, just to include what I had covered in the online domain and not as detailed as former experiences of the same course in a traditional class, or if the exam was to be held face-to-face. These all mattered.
Such concerns are induced by human resources. Li and Irby (2008) and Lyons (2004) also addressed students’ concerns about grades in online courses and related this issue to students’ expectations. To tackle this problem, the aforementioned researchers suggested that the teacher clearly state class procedure as well as evaluation prospects from the outset so as to diminish student misunderstanding and wrong expectations.
Mina also faced a problem that was induced by technological resources. During the final sessions, when she and her students got more involved in Q & As, the voice responses she received from students were not intelligible. On several occasions, the quality or settings of voice-recording devices were so defective that it blocked communication. Mina could not understand what the students pronounced and had to ask them to repeat again and again and even to type rather than speak. She went on to explain that:
The problem was not with the volume of voice or internet speed. Rather, the problem was with the quality of recording. Such mispronunciation and misunderstanding can be truly troublesome. Just imagine a teacher teaching a course other than languages, geography for instance which deals with many proper names. Low quality of voice would impede learning, then.
This problem along with all others from the very beginning of the course left Mina severely bored by the end of the course. She attributed this boredom largely to the technological requirements of the online course especially having to wear headphones all along. From a dynamic systems perspective, emergence of such an emotional state in Mina by the end of her new experience within the complexity of concomitant challenges was not far from expectation. It can be hypothesized that the technological requirements of online education can lead to teacher boredom. This hypothesis needs to be further explored qualitatively and quantitatively.
Overall, it can be concluded that the majority of challenges Mina faced were tremendously reduced in the final sessions of the course. Technology-, human- and content-related causal mechanisms of challenges were less at work in this step, thanks to teacher’s and students’ better familiarity with online environment, increased media-literacy/technological-knowledge, and better adaptation/coping skills. Yet, all these happening intensively and in an unprecedented manner left the teacher (and possibly the students) bored. The nature of this boredom in online education needs more in-depth longitudinal research.
Challenges and causes in the entire course
Tracing the challenges Mina experienced during the online course using a process-tracing approach not only showed the prevailing challenges in each step of the course, but also unraveled the causal mechanisms involved. With regard to the second question, the existing literature on issues with online education helped us contrive of three sources of challenges in teaching online: technology, human and content resources. It was interesting to see which of these causeswere more at work in each step of the course. To this aim, based on a detailed analysis of Mina’s accounts, the challenges she experienced in the beginning, middle and end of the course along with their causes were identified and traced. A trajectory of the relative strength of these causal mechanisms was drawn for the entire course. See Fig. 1.
As it can be observed, during the initial sessions of the course, all sources of challenges were highly implicated in challenging Mina. The technological requirements of the new mode of education along with human resources’ (students’ and teacher’s) unpreparedness and the lacking content troubled Mina with different challenges such as class attendance, time management and file and content preparation. The sudden emergence of COVID-19 and the immediate shift of face-to-face education to the online mode confronted many educators worldwide with similar problems. In their post-pandemic study, Atmojo and Nugroho (2020) also reported recurrent teacher challenges in creating materials for online setting, low technology knowledge or relevant experience and difficulty of providing personal feedback to students. Mina admitted that her colleagues faced similar challenges too, especially those relating to technological resources.
As the class moved to the mid sessions, still challenges caused by inefficient technological resources prevailed. The worst was the reduction in internet quota, which had not been an issue in the beginning of the course and was later on more or less handled in the end of the course. In a similar vein, Alam (2020) found internet connection as a main challenge facing EFL teachers in their online classes in COVID-19 pandemic. The problem was present at a national scale. Similarly, the limitation of internet quota Mina experienced was imposed by the telecommunication company and was unavoidable. A problem facing Mina from the beginning of the course so forth was inevitable platform limitations, especially the incapability of uploading audio files or several simultaneous files. Mina adapted herself and found other ways of producing and feeding course materials. Thus, in this step (middle of the course), the content-related challenges were lower than the beginning. Mina and her students became more or less familiar with the system and at least partly managed to adapt themselves to the environment (with all existing or lacking capabilities). However, teaching some skills like speaking, vocabulary, writing, and grammar was still difficult due to lack of physical presence and eye-contact with students and the fact that teaching these skills required great amount of time, energy, and interaction with students which was limited in online classes. Montiel-Chamorro (2018) also stated that online students could not practice speaking as effectively as their face-to-face counterparts due to lack of body language.
Although teaching reading and listening skills also required physical presence and high level of interaction, she managed to tackle this challenge to high degree by developing lesson plans suitable for online classes. As for speaking, Mina believed that difficulty in teaching speaking in both online and face-to-face classes was somewhat related to the age of students. Older students can more easily talk about different subjects due to having a better range of vocabulary knowledge and being more familiar with different subject matters. But, younger students are more interested in talking about their likes and dislikes (e.g., to talk about their favorite movies) and they cannot fully express themselves due to having limited vocabulary and general knowledge about the subject matter. Regarding writing skill, Mina stated that she had less problem dealing with this skill in her online class due her students’ low level of proficiency. In lower-intermediate levels, writing skill are limited to simple writing tasks like writing a simple biography to learn how to use simple past or the difference in the usage of “but”, “and”, and “or”. However, she still argued that online writing courses were not as effective as the writing courses in face-to-face classes. For the reason, she implied that students could not have direct access to teacher due to the limitations caused by the institute. They had to deliver their writing tasks to the institute and then, the tasks were sent to teacher. Therefore, there was a delay between checking the writing tasks and providing students with feedback. The results are similar to Montiel-Chamorro’s (2018) study in which teachers stated that although writing was more understandable to students due the popularity of texting among students, the online students still had difficulty in practicing writing skill due to lack of teacher’s physical presence and instant feedbacks and corrections.
One of the challenges that somehow remained unsolved in this online class was the summery-telling activity which was a useful activity that the teacher used in her class for teaching more than one skill simultaneously. As Mina asserted, in face-to-face classes, all students prepared summaries of different subjects in both spoken and written forms. She asked 50% of students to present their summary orally. Then, she checked the written summaries, marked the mistakes, and asked students to correct their mistakes individually or in groups (i.e. using both self and peer-correction). She found this method highly effective in enhancing students’ grammatical structures, vocabulary knowledge, writing, and interactional skills. However, she could not follow the same pattern in online classes due to time and technological limitations. This activity was time-consuming and could not be incorporated during limited class time. Moreover, Mina could not have access to written forms of summaries before class because the institute did not allow students to have direct access to the teacher before class. Therefore, this useful activity lost its effectiveness in online classes due to time and technological limitations.
Fewer challenges caused by human resources were faced in the mid sessions too. The only problem remained with a number of students slower than others in adapting themselves to the online mode. As it can be seen in Fig. 1, in the ending step of the course, the effect of all sources of challenges is reduced (but not wholly discarded). Mina emphasized the considerable difference between the prevalence of challenges in the beginning and end of the course. However, she expressed boredom which she attributed to the user-unfriendly requirements of online education, especially wearing a headset. Similarly, North, Strain and Abbott (2000) found that technological requirements in distant learning, e-learning and online education can adversely affect teaching outcomes and can also cause frustration.
What is evident from Mina’s accounts is that though she, her colleagues and students went to a great length adapting themselves to the new mode of education, some of the challenges they experienced could have been prevented if a better platform had been purchased. She compared BigBlueButton (the system they used) to AdobeConnect, which has a wider range of options for teaching and which seems to better suit a language course. Mina particularly mentioned the strong need for uploading audio files for a language course (a capability missing in BigBlueButton). Besides, she admitted that many of the challenges were due to her own and the students’ unpreparedness for new conditions. This is considered as a deficiency in human resources. She predicted that she would not face many of such challenges in the next online experience especially the ones related to teaching different skills in online classes because she finally found more practical ways for teaching these skills after gaining more experience in online setting. Her first attempts of teaching an entirely online course (not blended) was to her as a training course for the forthcoming works of teaching. Similarly, Baran, Correia and Thompson (2011) draw attention to the need for preparing courses for teachers to help them with a better transition from traditional face-to-face mode of teaching to the online mode.