Hospital Site A:
Hospital Site A is the largest hospital within the health board, and is going through increasing uncertainty and resource constraints. As part of wider health board restructuring plans, Hospital A, along with a second hospital, will lose services and be repurposed. A new hospital, combining both hospitals, is to be built at a new location.
The focus group interviews at Hospital Site A were notable for its commitment and focus to the patients staff serve; many of whom are older in age, from isolated rural villages and who speak the Welsh language as first language or sole language. This level of commitment to patients has, in a number of ways, established a shared vision for the site with staff members working together in making noticeable improvements to the healthcare environment and to ensure patients are cared for appropriately. This vision involves staff sharing knowledge and bridging cultures with teams across departments; often in challenging circumstances.
The strong culture and emotional commitment at Hospital Site A was tempered, however, by structural and political challenges. Within the past 18 months, there was the view that the hospital has experienced significant staffing shortages. Across the same period, there has been a renewed push within the organisation for continuous improvement. The resulting change in focus from management has increased the pace and rhythms of the hospital ward leaving staff feeling stretched and frustrated:
It’s hard with any initiative to keep going when you have the challenges of day to day staffing (on the ward).
In many ways, staff teams are feeling left behind within the organisation. While staff feel there is a largely positive safety culture across the organisation, their reality on the hospital ward is somewhat more mixed. The organisation has processes in place to share learning, such as reflection and sharing patient perceptions. Staff are actively involved in the process and there is a commitment to sustainable change throughout the organisation. However, frontline staff, feeling under resourced, are not engaged fully in the drive for continuous improvement and view it as a management activity that is being externally driven, in increasingly difficult circumstances. Policies and procedures around infection prevention are in place and while records are kept, poor communication means they are not effectively utilised. As one person put it to us:
I think the organisation has everything in place … It wants to improve … But this doesn’t always filter through to our department.
Interviewees further spoke of a continuous turnover in casual nursing staff upsetting the localised culture and rhythms of the hospital ward:
(The wards) are running on agency staff. And agency staff work in different places … So you’re always going to need to, not re-educate, but like need to tell them what to do. We’re frantically trying to tell agency staff what to do. It’s hard to make any changes or move forward in any way. We are chasing our tails.
Thus in addition to the potential for less familiarity of the localised practices and procedures of the hospital ward, the use of casual nursing staff may further increase the workload of permanent staff who, as well as dealing with their existing workload, need to supervise and support agency nurses.
According to Thomson, individuals cannot be held accountable for actions and omissions done in ‘ignorance’, including ‘the formal and informal expectations of the individual’s official role’ [37]. However across both hospital sites, infection prevention standards that individuals should meet, whether of practice or conduct, were not always clear to them, that official standards were distorted by the structure and culture of localised practice, and that on occasions, competing perceptions of safe practice were being played out. As Giddens observes, formal guidance plays an ambivalent and unstable role as a source of standards for practice [38]. Of particular note concerned staff awareness of the relevant rules in that certain infection prevention policies changed too frequently and that there are too many specific protocols. Focus group interviewees reported that it was simply impossible to keep up to date partly due to cuts in training, e-learning, and time and capacity for regular team meetings. This includes domestic cleaning staff who reported that their induction training had been shortened in time, by a third. Moreover, in recent times, the Health Board has implemented a new colour coding patient isolation door signing system, for different forms of infection transmission precautions. These are:
Red Sign - Contact precautions and should be used for patients in contact isolation,
Blue Sign - Droplet / airborne precautions and should be used for patients in droplet / airborne isolation, and
Yellow Sign - Protective isolation and should be used for patients requiring protective isolation.
However, a number of staff we spoke with mentioned that they were either unaware of or confused by the new door signs:
Well, I didn’t know until the other day that there’s different ones. There’s some that are like blue. There’s red. I had no idea they meant different things. I just knew the patient was being isolated.
In part, this lack of awareness arises in that the colour coding system is being inconsistently implemented across the hospital:
I’ve never seen different colours. Not on our ward, at least. You see, this is how different places (wards) are doing things differently.
In summary, Hospital Site A embodies a mixed patient safety culture. We found an organisation that was engaged in promoting an enhanced patient safety culture by designing strategy and structure that guide safety processes. While the structural and political domains include both positive and negative elements, the hospital embodies a cohesive cultural vision that includes a strong commitment to patients and their safety. Nonetheless, there are some underlying structural and political tensions, including poor communication, which make commitment to change, continuous improvement and infection prevention practices associated with isolation precautions difficult.
Hospital Site B:
Hospital Site B serves a large, rural catchment area with particularly poor transport links. In recent times, its administration and future operation have been a subject of controversy with the hospital experiencing a substantial budget deficit and critical staffing shortage resulting in the temporary closure of beds. Focus group interviewees viewed these circumstances as a consequence of mismanagement and spoke of Hospital Site B in terms of being orphaned within the health board. This, in part, is due to the hospital being separated geographically from the other three DGHs within the health board; as well as political positionings.
In these circumstances, Hospital Site B is perhaps best characterised as being highly fragmented. The focus groups found significant structural issues including an absence of and mistrust in effective leadership, coupled to ever increasing time and resource pressures leading to work intensification; which are identified as being major barriers to the effective safe and appropriate care of patients and efficient infection prevention practices. The adverse nature of the structural and political context in which people at the hospital work has contributed to a cultural and emotional void; leaving staff feeling overwhelmed, depleted and demoralised. As one interviewee put it to us:
(W)e’re on this constant treadmill … (And) we’re being pushed down … No matter what it is (we’re) doing, (we) struggle.
And another:
(We’re) all working harder. That leads to more stress and yes, we probably make mistakes. That’s the culture (we’re) (working) in.
The structural and political context is best described as being entrenched. In recent times, staffing cuts have been made across the hospital, impacting all departments. With financial cuts, staffing shortages and increasing time pressures, the capacity to take on new initiatives, including training or education and e-learning, is limited. As one medical consultant mentioned:
Training (at this hospital) is a low priority. If I applied for any training, and if I put down £300, it will never get sanctioned.
This leaves staff with the feeling of being unsupported by management; that they are not trained effectively and are not able to keep up to date. This was further reflected in staff evaluations and what training there is available, is that required by government. Nevertheless, this has been further compromised. A phlebotomist who has worked at the hospital for fourteen years, puts it this way:
We can’t provide five or six days training to a new phlebotomist, anymore. Everything has to be done within two days ... Of course you’ve got all SOPs (Standard operating procedures), all procedures in place, but we haven’t got time and we haven’t got enough staff to give that equivalent training to people ... So infection prevention and patient safety are not as good as they once were. I don’t know how to put it in words.
In this way, infection prevention and patient safety in terms of governance does not always translate in to practice and the challenges in making clear what is expected of people falls beyond formal standards. What staff view themselves as being responsible for is shaped by both organisational context and localised cultural norms. Focus group interviewees habitually identified gaps between what they were supposed to do and available resources for achieving this; pointing towards staffing, time pressures, access to resources and advice, management and finances. Nursing staff spoke of frequently having to double-up their responsibilities with cleaning on the wards. Hotel services talked of their frustrations in not being able to clean effectively or deep clean as infection prevention policies state, through official means. This is due to increasing time pressures, financial constraints and its impact in terms of changes in equipment and the cleaning chemicals used, and of the ambiguity of management towards effective cleaning. This has escalated in recent times, without being resolved. Moreover, stretched staff do not always know where to access resources or advice. For example, one interviewee spoke of a needlestick injury that happened the previous day and of staff not knowing how the reporting of such incidents works in practice. It was thus unclear as to whether individual wards have practices in place that address such issues. The views expressed suggest that staff perceive the process of incident reporting as being controlled by another entity within the organisation rather than a process that is owned by their hospital ward. Among those interviewees who understood the practices involved in incident reporting, completing incident report forms was perceived as a time consuming activity that is challenging to fit into an already busy schedule. In these circumstances, staff face the dilemma of prioritising between filling in forms and caring for patients.
The focus groups confirmed the collective nature of healthcare to patient safety and infection prevention. However, on other occasions, a particular individual’s efforts are essential to preventing harm. At Hospital Site B, a staff nurse spoke of an occasion where a domestic member of staff noticed that a bed had not been cleaned to the expected standard of the hospital bed team. This followed the moving of a patient the previous evening. When the domestic member of staff queried this with the ward sister the following morning, it was identified through the paper bedding system that the bed had not been cleaned at all. In this way, the domestic staff member contributed to the prevailing conditions for patient and staff safety through observing the everyday cultural norms and standards domestic cleaning staff produce and reproduce, and through their behaviour and demonstration of their professional values.
In summary, Hospital Site B appears to have a decidedly negative context of patient safety culture: Lack of a cohesive culture and vision, coupled with a critical staffing shortage, lack of resources and emotional exhaustion contribute to this, engendering feelings of mistrust and misunderstanding between staff and senior management; each impacting on infection prevention and isolation practices. While staff struggle with focussing on effective infection prevention practice and the safe care of patients, this is not sufficient for Hospital Site B to overcome structural, political cultural and educational challenges within the organisation; for the building of a positive patient safety culture. In many ways, staff at Hospital Site B are working against ever increasing barriers.