A four round electronic survey was conducted across two phases using RedCAP Survey Platforms (v10.0.19, TN, USA) and Survey Monkey Inc. (CA, USA) between October 2020 and September 2022. The study was granted ethical approval by the University of South Australia Human Research Ethics Committee (Protocol Number 203189).
Phase 1
Phase one comprised of three survey rounds and sought opinions from a select group of experienced accredited exercise physiologists (AEPs) specialising in cancer care, medical and radiation oncologists, and breast cancer surgeons. Phase one was designed using an established Delphi methodology [14, 15], with the number of survey rounds, analytical approach, and threshold for agreement between participants determined a priori. Although the optimal number of participants to achieve agreement is not formally established, it is suggested a minimum of 10 participants per area of expertise is suitable [15]. Therefore, we aimed to identify and recruit 15 AEPs specialising in cancer care, and 15 oncologists/breast cancer surgeons to account for potential dropouts. To be included, AEPs required a current accreditation with ESSA and a minimum of five years academic or clinical experience researching/working with patients with cancer. Oncologists and breast cancer surgeons required accreditation with their relevant governing body (i.e., Royal Australasian College of Physicians), and a minimum of five years of experience treating or operating on patients with breast cancer. AEPs, oncologists, and breast cancer surgeons that met the inclusion criteria were identified via governing body websites, profiles on business/work pages, and word of mouth, and directly invited via email to participate in phase one of this study. Once confirming interest, participants entered details into a RedCAP survey form regarding their profession, governing body, years of experience in their given field, and years of experience working with patients with breast cancer.
In the first round, AEPs, oncologists, and breast cancer surgeons provided written responses to 14 open-ended questions. Questions were designed to understand what subjective and objective information AEPs, oncologists, and breast cancer surgeons believe is necessary for AEPs to collect to prescribe a tailored exercise intervention to patients with breast cancer undergoing chemotherapy, and what information should be included in a referral from an oncologist/breast cancer surgeon to an AEP. In round one exercise guidelines for cancer survivors [7, 10, 11] were also presented, and AEPs, oncologists, and breast cancer surgeons answered open-ended questions regarding their appropriateness for patients with breast cancer undergoing chemotherapy, and if there was anything that they believe should be adapted for this specific population given their clinical knowledge and experience in their given fields. Additional open-ended questions regarding the most suitable exercise modalities, intensities, frequencies, and durations were also answered. All questions are detailed in supplementary digital content 1, table 1. Any response that appeared more than twice within areas of subjective, objective, referral, or prescription was converted into a close ended question for round two. Answers were crossed checked by a co-author (HB).
In round two, close ended questions derived from answers gathered in round one, were sent to participants to rate on a 9-point Likert scale ((1–3 = disagree; 4–6 = neither agree nor disagree; 7–9 = agree). This scale has previously been used successfully to define key domains for subjective assessments by AEPs [12]. Questions were categorised into subjective, objective, referral, and prescription parameters relating to the FITT principles. AEPs, oncologists, and breast cancer surgeons were asked to rate each question relating to its importance and suitability when receiving/giving a referral, collecting subjective and objective information, or prescribing/recommending exercise to this population. They were also given the opportunity to provide further comments at the end of each section. Agreement was considered between participants for each question if >70% scored 7-9 (agree) [16]. Questions that reached agreement were presented to participants in round three for informative purposes as “questions that have reached agreement”. The percentage of agreement achieved, median score, and interquartile range for each question were also presented.
Questions that did not reach agreement in round two were again presented to participants in round three. The median and interquartile range of each question were provided for consideration when rating each question. AEPs, oncologists, and breast cancer surgeons were also given the opportunity to consider comments (de-identified) from other participants in round two when making their decision. Questions that did not reach agreement after round three were interpreted as pieces of information AEPs, oncologists, and breast cancer surgeons could not agree upon as necessary to include in a referral to an AEP, collect subjectively or objectively, or consider when prescribing/recommending exercise to patients with breast cancer undergoing chemotherapy.
The link to access each round of the survey in phase one was sent to AEPs, oncologists, and breast cancer surgeons individually via email. Weekly email reminders were sent for three consecutive weeks for each round, or until a response had been gathered. AEPs, oncologists, and breast cancer surgeons had to complete round one to be involved in round two, and round two to be involved in round three. If no response had been received following three email reminders (across three consecutive weeks), participants were deemed to have withdrawn from the study.
Phase 2
AEPs are routinely tasked with interpreting exercise guidelines in practice. Therefore, phase two was designed to determine how well the interpretation of exercise oncology guidelines by a highly experienced interprofessional group of AEPs, oncologists, and breast cancer surgeons, was supported by practicing AEPs with experience prescribing exercise to cancer populations. AEPs currently accredited with ESSA and with any level of experience prescribing exercise to cancer populations were eligible to participate in this phase. Potential participants were identified by searching the ESSA website using the “find an AEP” function [17]. The study was also advertised via social media to find additional participants.
In phase two, all questions, assessments, and exercise prescription parameters/considerations that met agreement in phase one were presented, with AEPs asked to rate their level of agreement on a 9-point Likert scale ((1–3 = disagree; 4–6 = neither agree nor disagree; 7–9 = agree). Agreement was considered for each question if >70% of AEPs scored 7-9 (agree) [16]. Responses for phase two were collected over a four-week period (August to September 2022), with one follow-up email sent to those identified AEPs and/or AEP practices a fortnight following the original email. At the beginning of phase two, AEPs provided information regarding their years of experience as an AEP, and the percentage of their clientele that are cancer patients.
Statistical analysis
Responses for each question for rounds two, three, and four were collated to determine the level of agreement between AEPs, oncologists, and breast cancer surgeons (rounds two and three) and AEPs (round four). Agreement for each question across each round was considered if >70% of participants scored 7-9 (agree) on the Likert scale [16]. Results from each round were presented descriptively (percentage, median, interquartile range). To explore whether years of experience and cancer-specific clientele impacted the results, a Mann Whitney U test was performed on data collected in phase two to determine if there were any differences between AEPs with more or less than five years’ experience, and AEPs with more or less than 50% of their clientele as cancer patients.