The inductive thematic analysis helped identify patterns of three main recurring themes arising from the interviews and observations:
4.1 Scientific data interactions
The tool was designed for restaurant employees, chefs, and other food service providers to be able to generate the CF of their food by entering a few information about their ingredients in the tool; quantity, number of servings, country of origin and production method. The user-friendliness of the application was recognised by all participants as they discussed its accessibility and that one does not require previous knowledge to be able to calculate CF. One person shared their own experience of using the app to calculate the CF of recipes as follows:
“I think it has improved a lot over the years. And it's becoming more and more user friendly. I think it's a very easy tool to use. And it goes super-fast to put in recipes once you understand also quite what are the most important ingredients that you fill into the app”.
Another establishment mentioned that although they may change suppliers, their menus and recipes are not changing that much, meaning that their experience of the tool will be lesser compared to restaurants with seasonal menus and other environmental goals in place that push them to reassess their resource management more often. However, when asked what her own experience with the app was, she voiced it left a significant impression on her:
“Yeah, I did use the tool. I did in the beginning, for example, try to swap out falafels with our tempura shrimps, and it was like, mind-blowing, to see what a difference it makes. And that's also like, just by doing small tricks, you can actually reduce the impact on the environment a lot. I think that's amazing.”.
According to the interviews, although there are some limitations to the interactions of individuals with the scientific data, the capacity of the label to connect individuals to climate information without requiring previous knowledge brings people closer to the issue of climate change and excited about possible actions to take.
It was brought up that the label is not a traffic light system with red, orange, and green that tells people what is “good” or not. It is a more neutral communication system informing about the CF of dishes in a manner that encourages reflection and flexibility to choose meals higher or lower depending on what you choose to eat within a recommended carbon budget (cf. Figure 1).
Some of the restaurants shared that they have internal reflections and discussions based on their calculation and how to make concrete changes to their menus to reduce their CF, and external talks with their clients to see how they respond to the labels. Most participants emphasised that having open, trusting, and reliable communication is necessary for long-lasting, meaningful, and collaborative use and implementation of the labels. This open process was considered by the participants as a gateway to getting more and more people curious about how to reduce their emissions. The restaurants pointed out that it is not easy, but crucial to have restaurants’ management engaged, thinking, and included in the climate conversation.
The Operational and Sustainability Manager (OSM) and the Executive Chef (EC) shared their own experience of approaching environmental communication not through preaching, but with efforts and actions put in place to make people more environmentally aware in the restaurant and its management. In their own words about using the labels:
I really like how it is now. Not so much pointing fingers, but reaching out with kind of “here is the information available”. Of course, nudging is also something that affects people a lot. But, I think good and reliable information that is available for most people, that's kind of the way I hope the communication can be.
Most interviewees mentioned asking questions about the scientific data, regulations, best behaviours, and the climate in general, interrogations that help develop the environmental knowledge and awareness. This dynamic was recognised repeatedly during the interviews as helping inform decisions and the behaviour of all actors. Here, the role of communication is perceived by the interviewees as not only a means for informing decisions, but an opportunity to co-create and recreate the ‘rules’ of communication, which is based on trust, not passing judgement and learning together how to best raise awareness to help reduce GHG emissions.
The importance of communication around the labels was repeatedly emphasised and encouraged. This was highlighted both as internal dialogue within restaurant management, and externally to share their efforts and work with their clients, to make their business more climate friendly. All three restaurants are providing information about the labels and creating platforms to discuss their commitments with their employees and customers. However, this is done at different levels.
The need to have an assigned “champion” which stood out as perhaps being the most influential in having fruitful and constructive exchanges of ideas or visions. If there is not a person who is passionate about taking climate action and sees the potential in implementing transparency and CF reductions, it is a lot more difficult for the labels to build climate awareness and actions. It is difficult to not only get consumers interested and excited about but to keep restaurants’ management engaged, ensuring lasting efforts over time with for instance tracking and reporting the CF of food. A marketing assistant (MA) emphasised this struggle of balancing climate interest and passion with daily tasks and other responsibilities which can limit commitments:
I think, when we just got the labels, at least me, I was very excited about it. After we got it implemented, put the labels on the menus on the website, did the social media post, then you have a lot of other partners, a lot of other stuff you're working with. It hasn't been an area of focus for me as much as I wanted it to be.
During the interviews, an increased and ongoing interest for environmental efforts emerged. For instance, restaurants talked about their efforts to reduce food waste and packaging waste, adapting their supply chain to support local and smaller producers, as well as getting more involved with labelling. Although the intentions are encouraging and having a climate champion is a useful tool, keeping the interest is difficult. Many companies start with the basic package to calculate the CF of their dishes and share them with their guests, but it requires deeper interest and environmental ambitions to start tracking the climate impact through reports.
4.2 Legitimising decisions in restaurants
The participants specified that the tool provides visibility of the climate impact of food for restaurants, but that climate change is a big, intimidating, complex and intangible issue. The labels are used as an entry point for visualising and raising awareness and taking first steps. For instance, the CF calculations was in one establishment employed as as a strict guideline of what will be on the seasonal menus When asked about how this knowledge and contact with the data impacted her and her willingness to act, one responder said:
And it also made it possible for us because, without the label, we never could do this by ourselves. And then we learn more about it. And then we really got down to work with it and to make our menu climate friendly. And then, of course, now we're kind of on the right tracks and it is easier.
However, even though employees can be excited about climate actions and learning more, being transparent and accountable, the reality of taking those decisions to act for businesses is intimidating. During the interviews, the restaurants’ employees voiced this concern that the economic survival of the restaurants is very important and that making big managerial decisions beyond sharing the CF on menus can depend on convincing the owners and other stakeholders:
“I mean, I look forward to the motivation (for climate action) growing and solidifying in future. But again, the caveat to that is the fact that the restaurant business is in tatters at the moment, post-COVID. So, it's very hard to find the right resources now, for restaurants”.
Beyond efforts to limit negative climate impact, economic and social considerations must also be met. Restaurant management want to make sure that changes will truly have an impact on the planet while preserving taste and providing added value for consumers.
4.3 Sustainability Marketing motivating climate actions
A strong motivation for the restaurants to calculate and communicate the CF of their food is being able to show that they are “doing the right thing” by acting for the environment. The restaurants have a desire to build a reputation as climate-friendly and accountable businesses. an environmentally friendly image as well as ‘walk the talk’ and take concrete actions to help the environment. As the MA expressed about the importance of climate action for their restaurant:
“It's not a question to need to work with sustainability in some way. And again, I think you really need to integrate it into your core business, not just having it as an add on. Because for me, that just becomes kind of greenwashing. And that's definitely not what we want to do.”.
With the constant risk of being branded as greenwashers, interviewees were adamant that credibility is central to their branding as well as ethos for how they run their restaurant. They shared that this credibility is largely built through transparency, accountability, and adapting to new scientific knowledge and regulations. It appeared that the desire for the restaurants to market themselves as climate-friendly might be the most important factor. Labelling tools help decisions in advance of future legal requirements and market changes, to ensure that a business will remain resilient. Many pointed out that implementing climate solutions now is a prerequisite to survive in the future. Top-down CF regulation pressures are coming, as well as public opinion of corporate climate efforts becoming louder and more critical. In her own words, One MA expressed:
“You can see it on the political side, you can see it from the consumer side. So for me, it's like, it's not a question that you need to work with sustainability in some way.“.
It was clear that taking pre-emptive measures for future regulations and aligning with global climate goals is a strong and growing concern, also to differentiate the brands and gain a competitive advantage.