The analysis of the focus group discussions generated one overarching main category: The introduction of triage and Nurse on Call addresses changed preconditions in PHC, but the organization, work culture and acquisition of new knowledge are lagging behind. The main category comprised five generic categories as displayed in Table 2. The content of the generic categories is outlined below, with quotes in italics.
Participants in all focus group discussions felt that patients’ expectations and reasons for seeking PHC had changed during recent years. This meant that today they seek same-day care for both emergency and minor complaints with mild symptoms that should be cured with self-care. Especially the physicians and RNs highlighted that the work model is suitable when patients contact the PHC centre with minor complaints, expecting same-day attention. Overall, the participants expressed that the structured sorting of patients according to the triage and Nurse on Call model was a good solution to meet patients’ needs. They suggested that it might be possible to develop this further, for example by increasing teamwork, involving more health care professions, getting more knowledge about emergency care, and strengthening nurse assistants in their role.
The work model was perceived as troublesome by some of the PHCNs. They described that the PHC centre had changed into a ‘light emergency ward’. However, overall, the participants thought that the triage and Nurse on Call model was suitable based on the patients’ needs. The physicians expressed that the work model was sometimes undeservedly criticized by other health care staff at the PHC centre. This was because other staff did not understand that the real problem was shortage of staff and not the work model.
The participants perceived that the work model increased the quality of health care. Physicians and RNs perceived that the work model entailed higher accessibility and patient safety compared with the previous way of working.
We work closer together and across boundaries, especially between physicians and RNs. (medical secretary)
Unclarity of purpose and vague leadership make introducing the work model difficult.
The telephone nurses described that the decision support tools worked well in the beginning. This was because they (i.e. the telephone nurses) still felt free to deviate from the triage and Nurse on Call path suggested by the decision support tools and book appointments for patients to see the physician when they thought this action was needed.
The RNs really appreciated that they were allowed to take more responsibility. However, the RNs and nurse assistants reported that they had to adhere strictly to the work tasks outlined for them by the work model. The PHCNs had been allowed by the manager to opt out of the work task to be nurse on call, but the RNs and nursing assistants were not allowed to opt out of any work tasks. The PHCNs expressed that the high workload for nurse on call required stricter adherence to the decision support tools from the telephone nurses. At the same time, PHCNs disliked being forced to adhere to the decision support tools when they themselves worked as telephone nurses.
The PHCNs and RNs disapproved of the new work model because they perceived that there were constant changes over which they had no control. They felt that the work model had been introduced without discussion or consultation and consequently there was no mutual understanding among members of staff. The PHCNs expressed frustration because the manager did not pay attention to their hesitation or consult them for suggestions based on their solid experience. They generally also felt overwhelmed by written information.
When we try to say what we think about the work model with triage and Nurse on Call the manager literally says, “We will not turn back.” (PHCN).
The triage and Nurse on Call model had given rise to conflict at the PHC centre. The PHCNs perceived that the head manager was solely responsible for introducing the work model and felt that no other profession had been involved in the decision or process. The physicians reported that they saw a conflict between the PHCNs and the RNs, and that the sometimes poor adherence to the work model negatively affected their workload and contributed to an ineffective work situation.
Difficulties to adopt the work model are due to a strong work tradition.
Always using the decision support tool and booking appointments with the nurse on call for patients in need of same-day attention was considered unnecessary by some of the PHCNs and RNs. They perceived that the nurse on call was redundant, because often this nurse was unable to perform the initial assessment. Therefore, telephone nurses booked some patients in to be directly seen by a physician. They expressed that, based on their professional experience, they knew when a patient needed a physician´s consultation.
Sometimes you set up a direct consultation with the physician on call … to spare the patient the nurse on call consultation, which doesn’t lead to anything anyway. (RN)
Telephone nurses expressed that the lack of bookable physician’s appointments was one reason for not adhering to the decision support tools. Instead, they set up direct appointments with the physician on call who was overbooked. They based their decision that a patient needed to see a physician on their own experience. As a result, same-day physician’s appointments were rescheduled to planned appointments.
Problems arise when some of the telephone nurses book as they wish instead of following the decision support tools. (physician)
It was a common view among the nurse assistants, PHCNs and RNs that having patients meet several health care professionals during the course of one appointment was a waste of resources. This entailed that the patient had to repeat their symptoms to several medical personnel. The RNs and medical secretaries also felt that some patients were disappointed when they understood that they were to meet a nurse on call instead of a physician. They were frustrated when they had to spend time explaining to patients why they were being seen by a nurse rather than a physician. According to the RNs and medical secretaries, some patients and even colleagues who had immigrated from other countries were not aware of the competence of Swedish nurses. Especially the medical secretaries felt that telephone nurses should explain the work model to patients.
Another comment suggesting difficulties to adopt the work model was made by PHCNs, who described that using the model meant being underutilized as they did not utilize their professional experience-based knowledge when obliged to follow the decision support tools. In their opinion, the decision support tools should be revised and their capability to determine what appointment type was needed should be respected.
The triage and Nurse on Call model requires more knowledge and competence from nurses in primary health care.
The RNs and PHCNs expressed that the PHC centre’s most difficult work task is the telephone nurse’s task and telephone counselling. Their opinion was that the triage and Nurse on Call model using the decision support tools made the telephone nurse’s work more straightforward while at the same time making it more complex. They felt that they could not fully rely on the decision support tools during telephone consultations, for example when they suspected that a patient was exaggerating their symptoms.
When you advise patients over the phone, you learn to listen between the lines and to listen to your own gut feeling. (RN)
Physicians, PHCNs and RNs expressed that an important benefit of the work model was that the telephone nurse could refer patients to the most suitable health care professional. They perceived that the nurse on call, instead of physicians, should assess and treat patients with less complex conditions. However, according to the PHCNs, the new duties of the nurse on call were acute and emergency care, which they were not qualified for. They regarded themselves as a forgotten professional group with competence that was no longer needed.
There are so many changes that just arise at this PHC centre. For us PHCNs, it feels like we remain behind on the platform when the train passes by. (PHCN)
The physicians and RNs said that experienced staff are vital for good collaboration and for keeping the team’s workload reasonable. The nurses on call described feeling unsure when no physicians were available to see patients with acute conditions that RNs are not qualified to handle. By contrast, the physicians expressed that the nurses on call needed to attain the necessary skills and experience to make the model work.
Registered nurses and PHCNs need to get more education before starting with the new work model where they’re expected to take more responsibility. (physician)
The support from the facilitator was considered crucial for successful implementation. According to the RNs, such support, but also training and continuing education, is important for increasing RNs’ and PHCNs’ competence and making them confident to handle more of the less complicated conditions in PHC.
When we introduced the work model, it was important to think in a different way. So we had a facilitator at the PHC centre available every day. She was experienced in working as a nurse on call. Today, that kind of support is no longer available. (RN)