The qualitative analysis led, as per this study’s conceptual framework: ‘Public Private Affiliation Journey’ (Fig. 2), to two interconnected themes, namely: Key Milestones and Driving Forces.
Within Key Milestones, seven sequential categories were identified: Observing a triggering need, Finding a good match, Seizing the opportunity, Arriving at a common ground, Looking ahead, Venturing for the right reasons, and Reaping the benefits. Within the second theme: Driving Forces, the following three categories were identified: Aspiring for success, Leveraging human qualities, and Doing things the right way.
The tally of text fragments showed the distribution, outline in Table 1.
Table 1
SEMI-QUANTITATIVE TALLY OF THE OUTPUT OF THE PARTICIPANT-FOCUSED QUALITATIVE ANALYSIS
Theme
|
Key Milestones
|
Driving Forces
|
Category
|
1
|
2
|
3
|
4
|
5
|
6
|
7
|
Aspiring for Success
|
Leveraging human qualities
|
Doing things the right way
|
Tally of participants (out of 18)
|
6
|
13
|
16
|
16
|
13
|
9
|
13
|
12
|
14
|
15
|
Key Milestones
This theme encapsulated the segments of the text that relate to the participants’ perception of the steps that the involved parties collectively needed to take to progress in the public private affiliation journey referred to in the current study.
Observing a triggering need
The first category of this theme included quotes that reveal what participants consider as the starting point of the respective journey.
15-M-MBMC: “…The affiliation was born out of necessity…”
The journey, in its entirety, began with an evident need at the public medical school side.
1-M-MB: "... MBRU, as a medical school, needed a teaching hospital…"
6-M-MC: “…they wanted to establish a medical school. They needed a clinical partner for the placements…”
It seems, from the participants’ reflections, that there had been an initial plan that did not get realized, which is why the involved parties of the public medical school needed to explore alternative paths.
1-M-MB: “…the initial plan, years before the inception of the University, was for MBRU to have its own hospital; this was put on hold...”
8-M-MC: “…my understanding is that previously a 400-bed University Hospital was planned for MBRU. This project was delayed meaning that the University needed a trusted clinical partner that could fulfil this role…”
Given the determination not to modify the initial timeline set in place, the involved parties of the public university had to decide and act swiftly.
3-M-MB: “…there was a pressing need to find an alternative…”
15-M-MBMC: “…We needed to collaborate quickly with an entity to enable learning in the clinical environment…”
They also needed to live up to institutional licensing and program accreditation requirements, where the UAE higher education regulator requires (rightfully so) for any medical school to have secured one or more sites for clinical placements prior to launching the medical program.
1-M-MB: "...the initial trigger was that MBRU needed to collaborate with healthcare provider(s), to start with, for institutional accreditation and also for the MBBS accreditation [by the CAA]…”
Finding a good match
The second category of this theme included participants’ personal reflections and opinions on the differing variables that they believe the involved parties of the public university considered when selecting the respective private healthcare provider as the most suitable partner.
Although the university was public and the healthcare provider was private, there appeared to be more important variables upon which the public university party based their decision.
To start with, there was a clear element of practicality. According to the study’s participants, the involved parties valued the fact that the location of the primary hospital for the clinical placements was literally across the road from the medical school.
8-M-MC: “…Mediclinic City Hospital is also ideally located right opposite to MBRU…”
17-M-MBMC: “…Mediclinic City Hospital was quite a convenient option as a teaching hospital since it is across the street from MBRU. However, it is worth noting that there were other hospitals in proximity to MBRU, which were not considered for partnership…”
Apparently, the involved parties also took into consideration regulatory aspects. They believed that the fact that both institutions: the medical school and the selected private healthcare provider, belong to the same jurisdiction is likely to ease the entailed processes and needed clearances.
3-M-MB: “…Being part of the same licensing jurisdiction (i.e., DHCC freezone), which was an advantage back then…”
6-M-MC: “…Initially, from MCME side, it was just Mediclinic City Hospital, which means both the hospital and university were in DHCC which made clearing the matter from a regulation’s perspective quite straight-forward. Later, as more facilities became part of the equation, DHA jurisdiction got incorporated. By then, we had a clear understanding of what we are after and how to go about it…”
The study participants also highlighted that the preexistent rapport between the involved parties and between the respective institutions enabled the relationship. There seemed to have been positive preconceptions and clear willingness to collaborate and co-create, on both sides.
1-M-MB: "…our existent rapport with the leadership, mainly the Senior Corporate Medical Director and Chief Operating Officer…I had some previous work experience with MCME key stakeholders, where I contributed to developing continuing education programs…there was a Memorandum of Understanding (MoU), as a foundation to explore opportunities for collaboration, between MCME and Mohammed Bin Rashid Academic Medical Center (the institution which predated MBRU)…”
6-M-MC: “…There was also a rapport between both institutions. The key stakeholders of both institutions knew each other. MBRU was well aware of MCME and what it stands for; they would not have approached an organization that they knew nothing about…”
Moreover, the participants also reflected on the prominent market presence of the selected healthcare provider. It seems that this variable, as well, was taken into account by MBRU.
15-M-MBMC: “…MCME is a major healthcare provider, in the private sector …Afterall, MCME is the largest private sector provider in UAE…”
17-M-MBMC: “…MCME is an established healthcare system in UAE…”
The respective healthcare provider had a strong societal reputation and significant market coverage.
1-M-MB: “…we wanted to become partners with MCME because of its societal reputation…MCME is international, covers almost all disciplines, and has substantial outreach…”
6-M-MC: “…So, in summary, I think MBRU chose MCME because it was well-established and has a good reputation…what attracted them to MCME is, in my opinion, that it is well-established, credible...MCME is actually a leader in the private healthcare sector in Dubai…”
Another variable was the extent of perceived alignment between both institutions and also among the involved parties.
18-F-MBMC: “…the value proposition of MCME suffices to understand why it was selected: ‘…a well-established private healthcare system with high standards of clinical excellence, quality, and patient safety…’. Educating medical students in such an environment is beneficial to their learning and will positively shape their future practice…”
Both institutions were considered by the study’s participants to be characterized by value-based cultures, where many of the institutional resources are directed towards attaining and maintaining the quality of the environment.
6-M-MC: “…and it is clearly a value-based institution …”
8-M-MC: “…MCME had considered collaborating with other universities. Yet, MBRU, with the name of the ruler of Dubai as its name, appeared as the only match, with values aligned with those of MCME…MCI is an international healthcare company known for its ethical values and clinical excellence, and as such was considered the ‘perfect choice’…”
Also, according to the study’s participants, the involved parties at the medical school side perceived latent potential that they believed was worth realizing at the private healthcare provider’s side.
7-M-MC: “…and quite possibly the CoM Founding Dean’s awareness of MCME’s potential…”
Lastly, given the criticality of the time factor, the involved parties at the medical school side needed to identify a partner that is agile in terms of taking decisions and also in terms of implementation.
10-F-MC: “…MCME…credible human capital and effective operational framework which MBRU leveraged upon…”
15-M-MBMC: “…we had very little options for potential partners who are sufficiently agile. We found what we need in MCME leadership…is responsive and reliable…MCME swiftly provided a lot of the needed resources in the clinical environment [e.g., student-specific access to Electronic Medical Records (EMR), meeting rooms, and lounge access] which enabled effective students’ integration into the MCME system…”
Seizing the opportunity
The third category, within this theme, related to the study participants’ insights about the perceived potential inherent in the prospective collaboration and how the involved parties went about embracing the affiliation proposal.
1-M-MB: "…our academic health system was missing a component, and MBRU and MCME collaboratively created this affiliation opportunity and seized it…we were pioneers. Since then, public private partnerships have been becoming more and more common in the UAE, not only in the education/ medical realm…"
2-M-MB: “…It is a road that has not been travelled on before in this Emirate…”
The participants kept bringing up how the private healthcare provider responded positively.
13-M-MC: “…To contribute to the establishment of a new medical school from the beginning, it has been exciting and a privilege…”
There was also protectiveness of the relationship (at the private healthcare provider’s side), especially when matters started taking shape and in turn the involved parties became more aware of the true value of what was happening.
6-M-MC: “…A perceived threat back then made MCME quite protective of their relationship with MBRU. The whole healthcare sector was discussing this affiliation, and the other private sector hospitals were keen to come into the picture. We wanted everything to be seamless and to exhibit credibility in rising in order to the challenge to gain the trust of MBRU leaders. We felt we were obliged to excel to maintain the relationship with MBRU…”
It appeared that the involved parties were well aware of the novelty of the situation, and the collective eagerness to become pioneers was evident to the study’s participants. It seemed to the study’s participants that the involved parties considered this venture as an opportunity to do something unique; to ‘leave one’s mark’.
4-M-MB: “…MBRU approached an operator in the private sector that never trained medical students before. MBRU became the first medical school in Dubai to expose medical students to patients who seek care in the private sector (today, 70% of the MBBS clinical placements are in a single private operator)…”
6-M-MC: “…the affiliation was unique; there was no existent system or model out there that we could have followed…MCME believed it was a wonderful opportunity to do something a little bit different…I would go all the way to say everything about this affiliation is unique. A public medical school decided to affiliate itself with a private sector healthcare provider as opposed to the public sector. This is unusual…”
The participants believed that the involved parties chose to challenge preconceived notions, because they saw the inherent potential of the private sector and the unique advantages it can offer.
3-M-MB: “…Opening one’s mind about the potential contribution of the private sector to teaching…debunking the myth that private practice medicine is only for money, and that clinical training of doctors can only succeed in public environments…”
15-M-MBMC: “…some of MBRU founding faculty members- including myself …who were trained in academic health systems (typically- not-for-profit, public sector), had concerns about how collaborating with a ‘for-profit, private’ institution will affect the quality of education…Generally speaking, there is a perception that physicians who work in the private sector tend to be driven by profit generation, which differs from the primary motives of those who work in the public sector…we learned not to limit our understanding of institutions to their labels: ‘public/ private’ and ‘for profit/ not for profit’…”
According to the participants, all the involved parties wanted to realize the potential of the private sector.
1-M-MB: “…This affiliation realized a nascent opportunity for MCME, enabling it to go to the next level of care…We learned that just because a healthcare provider operates in the private sector does not make it unsuitable for education. Our experience shows that private providers can contribute to health professionals learning and teaching…”
10-F-MC: “…another motivator for MCME to collaborate with MBRU was the obvious latent potential of MCME to be at the forefront in clinical medical education in the region, as private sector participation is becoming more common…”
According to the study’s participants, a clear landmark in the affiliation journey was when a shared, informed decision was made by both parties.
1-M-MB: “…there was clear willingness to collaborate and co-create, along with the ‘seriousness’, exhibited as responsiveness, reliability, and robustness…MCME were excited to work with MBRU leadership…”
17-M-MBMC: “…as a young academic institution, carrying the name of the ruler of Dubai (His Highness Sheikh Mohammed bin Rashid Al Maktoum) made it an excellent opportunity to collaborate…”
To the participants, the involved parties perceived the configuration to be logical and feasible.
8-M-MC: “…when we opened Mediclinic City Hospital (i.e., our flagship facility), we deliberately offered the most basic of healthcare services at the outset but gradually increased the clinical complexity…As we eventually became a more tertiary level hospital that people trusted, the next logical step was to introduce research and to become a teaching hospital which would further enhance the trust of all stakeholders in the MCME brand…”
10-F-MC: “…the public private partnership provides a logical solution for MBRU in managing resources (financial or otherwise) towards establishing medical education programs and frameworks…”
Yet, the involved parties, according to the study’s participants, were in full realization of the entailed uncertainty and needed to assume trust at the beginning.
6-M-MC: “…we needed to think out-of-the-box, experiment, take risks. We had to trust each other; at the beginning, there was a level of naivety… It turned out that both sides were up to the trust…”
According to the study’s participants, the involved parties approached the matter experimentally, taking calculated risks (given that the stakes were high), and deploying entrepreneurial thinking.
3-M-MB: “…highly successful ‘experiment’ with improvements in care, research, and education. A very good relationship developed with time…”
6-M-MC: “…we needed to think out-of-the-box, experiment, take risks…We were not doing something that was done before. If we had applied a preexisting model (i.e., a framework that proved effective elsewhere), we would have been more confident in terms of planning; there would have been concrete steps with proper change management. We would not approach it as experimentation…”
Arriving at a common ground
This category referred to the text fragments relating to a discrete step where a consensus was built among the involved parties.
8-M-MC: “…we became an integral part of the team at MBRU and saw ourselves as one…Fortunately, MCME leadership teams, especially the MCI Chairman, became very supportive of this initiative, soon after the strategy took shape…”
17-M-MBMC: “…A very thoughtful arrangement was agreed upon between the two institutions to have specific joint appointments to support the collaboration…”
This included, according to the study’s participants, leveraging clear commonalities, along with proactively nurturing a collective mindset.
2-M-MB: “…The interest expressed by the senior leadership of MCME in education and research…Mutual interest in developing the next generation of physicians …”
13-M-MC: “…MBRU and MCME have shared values and goals; both are strategic players in the market and are committed to contribute to realizing the vision of UAE…Both parties believe in the three key pillars of the relationship- medical education, clinical practice, and research…”
The study’s participants seemed to believe that there had been evident mutuality thus far, in terms of what both parties stand for and how they go about matters, and also in terms of future aspirations and strategic benefits. The mutual trust and respect among both parties were clear to the participants. This win-win configuration, according to the participants, is what made the relationship sustainable over time.
5-M-MB: “…Aligned visions and ethos at leadership level…”
11-M-MC: “…A shared vision, common purpose…”
These similarities, according to the study’s participants, made the affiliation easier.
3-M-MB: “…Assuring mutual benefits…MCME always wanted to affiliate itself with UAE institutions…MBRU has features of private sector which encouraged the affiliation…trust, common objective…we were ‘equals’ in the pursuit of the common good; both institutions benefited from the affiliation…”
15-M-MBMC: “…the Founding Chairman of MCI was supportive and interested in the affiliation; the concept was not totally foreign to MCI…”
Also, the complementarity between the institutions, in terms of capabilities and resources, was acknowledged by the study’s participants.
2-M-MB: “…The agreement required MBRU to develop the curriculum and teaching schedule, and MCME to deliver and assess the students’ performance. As such, it proved to be important for MCME to be well involved in developing the curriculum…”
10-F-MC: “…The public private partnership provided MBRU with access and opportunity to utilize the diverse valuable resources (predominantly human capital) that MCME has…MCME benefitted from the medical research opportunities and collaboration which is believed to improve healthcare outcomes. It may also reduce health costs in the long-term…”
There was clearly a positive, collective mindset, where everyone valued the entailed opportunities.
2-M-MB: “…MBRU noted interest of physicians at MCME in teaching and starting/ maintaining academic tenure as Adjunct Faculty…The belief that involvement in academia improves the quality of service by providing opportunity to continuously improve oneself and to be a role model…”
4-M-MB: “…people believing that the practice of up-to-date medicine and education cannot be separated…”
Several participants highlighted that there could have been more work done to get the support and buy-in of the physicians.
7-M-MC: “…Make sure, as much as possible, that you have all physician groups along for the ride…”
11-M-MC: “…Engage doctors more at the beginning to make the process more doctor-driven rather than management-driven…Proactively managing doctor’s expectations regarding compensating for teaching…”
The participants also believed that the collective mindset enabled the relationship to withstand the unprecedented test of the pandemic.
15-M-MBMC: “…COVID-19 tested the relationship between MBRU and MCME. The affiliation stood the test of those exceptionally challenging times. MCME never rejected the students. It was MBRU’s decision to temporarily pull out the students from the placements, given the concerns about their health and wellbeing. After a short while, we collectively decided to resume the rotations, with all the necessary precautions provided by MCME. This turned out to be the right decision, after all…”
Looking ahead
This category shed light on what the involved parties defined as the goals, from the point of view of the participants. It seems that the affiliation between the involved parties began with the end in mind. The desired destination was clearly defined up-front. Involved parties were driven because they believed that the affiliation would lead to reinforcing the goals of both entities; participating in this journey was considered, by the involved parties: a way of investing in the future.
7-M-MC: “…Becoming a teaching hospital changes the institution for the better. The academic mindset is sharper, and the students keep you on your toes! This in turn tends to attract better quality medical staff, going forward. Patients tend to assume that if we have medical students then we must be good...”
9-M-MC: “…the affiliation originated from the need to offer high-quality medical education to provide, in the future, healthcare services to the local community…It was believed that by forming an affiliation with MBRU, MCME will gain numerous benefits, including but not limited to: access to highly trained medical personnel, advancement in medical research, reputation enhancement, and improved patient outcomes. It was believed that the affiliation could support MCME in attracting and training a new generation of highly qualified medical professionals…”
Both parties wanted to invest in the future by creating a pipeline for future physicians. This was believed to address the growing demand for advanced medical services in the region. Integrating existing entities to create a whole that is more than the sum of its parts was on the horizon.
11-M-MC: “…MCME was motivated to affiliate itself with MBRU to differentiate itself as an academic health system; to make an impact and contribution to the community; to enhance doctor’s practice through continued professional development integral to fulfilling teaching requirements [where MBRU introduced the ACE for the adjunct faculty]…”
Interestingly, the participants highlighted that the involved parties, back then, foresaw challenges, which enabled them to address them head on.
13-M-MC: “…The success factors include…acknowledgement of challenges, early on, during the process…”
18-F-MBMC: “…The challenge was the shift in mindset about ‘paying for services’ evolving into a more humanitarian vision, and instead jointly contributing to a higher cause…”
According to the participants, the involved parties were cognizant of all the possible way in which the affiliation could affect the different aspects of the quality of care, including safety, patient-centeredness, effectiveness and efficiency, timeliness, and access and equity.
10-F-MC: “…disruption in MCME operational framework and workflows to accommodate medical students...Potential impact on MCME’s financial and technical capacity. Appropriate and effective communication of value proposition of public private partnership to the relevant stakeholders and players…
The forecasted challenges and risks mentioned by the participants included accommodating and integrating the students into the existing healthcare delivery system.
2-M-MB: “… we were thinking that the private sector may not be accommodative of large groups of students, MCME may not be interested in investing in educational resources (e.g., journals, onsite reference texts, and on-call rooms), and MCME staff may be resistant to effectively integrate trainees into the healthcare teams…”
4-M-MB: “…For the learners, the challenge was to develop the confidence to interact and learn from observing and/ or interacting with patients (this is especially relevant to those who seek private care, those tend to have greater expectations)…”
The participants also reflected on the difficulties related to assigning academic responsibilities to clinicians, where there were concerns around productivity, competence, and managing expectations.
14-M-MCI: “…These were some of the concerns that we had: would enough MCME doctors be willing to make some of their time available for the training of the students? how would they be compensated? how would the doctors’ medical malpractice insurance handle potential claims?...”
15-M-MBMC: “…another concern was: how do we get the adjunct faculty up-to-speed?…”
Assuring the quality of the education was also brought up by the study’s participants.
10-F-MC: “…An additional specific challenge the partnership had to navigate was assuring the quality (i.e., content, richness, credibility, and effectiveness) of the curriculums and educational programs. This required taking into consideration the teaching styles and modes of education delivery, the recruitment and performance appraisal of the educators (at MBRU and at MCME facilities), and the accreditation of the educational programs and training facilities…”
Lastly, the involved parties were concerned about patients’ acceptance.
2-M-MB: “…there was a concern that patients in the private sector may not welcome trainees…”
Venturing for the right reasons
This category included all the text fragments which show that the participants believe that the involved parties embarked on this journey with a clear ‘why’ and that these reasons were entrenched in benevolence and social responsibility.
1-M-MB: “…MCME foresaw the value of this journey and chose to embark on it without any external (financial) incentives (such as those offered to academic hospitals in the western world). MCME wanted it to happen…”
13-M-MC: “…Trust, ethical approach, mutual respect, long-term strategy, commitment to teaching and contribution to the realization of the UAE vision, and strong and committed leadership from MBRU and MCME…it reinforced our commitment to teaching and research…”
To the participants, there were pure intentions and good citizenship among the involved parties, where efforts were aligned with the local and federal direction. At some point, the financial element, all together, was pushed aside. All involved parties appeared to the participants to be altruistic, after a higher cause.
11-M-MC: “…The initial financial agreement never got implemented. The fact that this did not compromise the relationship is, in of itself, reflective of the quality and strength of the relationship…”
15-M-MBMC: “…yes, we signed an agreement as a formality. In effect, it was not required. What actually took place was more like a ‘gentlemen’s agreement’, sealed with a ‘handshake’; the financials (eventually) were left out. The financial elements of the agreement, whereby MBRU would remunerate MCME for the time doctors spend teaching students, were never implemented…”
The involved parties wanted to give back to the community-at-large.
8-M-MC: “…it gave us the opportunity to support Dubai leadership in fulfilling their objective of providing an international university to the People of Dubai, we wanted to be part of that journey as a way to thank the leadership for their trust in us…”
9-M-MC: “…the affiliation reflected the broader trend of public private partnerships in the healthcare sector, aimed at addressing the growing demand for advanced medical services in the region…”
There was genuine interest in health professions education and how this ultimately leads to better outcomes of care.
6-M-MC: “…We collectively believed that it would create a positive impact on patient care and patient experience…It gave us a favorable presence in the market; a lot of physicians were attracted to work at MCME because they get to exercise their passion for academia, giveback to the community, teach medical students…”
16-M-MBMC: “…the most important factor was the interest in and commitment to medical education of the Chairman of MCI. He has always been interested in medical education and managed to instill that at the other hospitals in South Africa…”
Reaping the (immediate) benefits
This category revolved around the participants input in regard to what they perceived as the immediate benefits of the affiliation.
6-M-MC: “…The primary benefit to MBRU is definitely the clinical placements…The effect was mostly positive. Having students from MBRU gave MCME a great sense of pride. With time, we enabled the placement of students across many clinics. The rate of accepting medical students among patients was really high. MCME were speaking of this affiliation everywhere. The chairman was thrilled. There was tremendous institutional pride…”
9-M-MC: “…through the affiliation with MCME, MBRU enabled its students to receive training in up-to-date medical treatments, which may lead to improved patient care…”
Apparently, some of these benefits were anticipated, such as the fulfillment of preset objectives around clinical teaching. This came together with a sense of pride.
10-F-MC: “…the affiliation enabled us to become a strategic partner for a governmental entity (i.e., Dubai Health) and a significant contributor in establishing health professions education/training in the region. It also made recognizing MCME institutions as training facilities possible (by regulators and accreditation bodies) …”
15-M-MBMC: “…The immediate output was successfully starting placements for the medical students in surgery, internal medicine, pediatrics, and family medicine…Also, the affiliation, in general, and specifically the clinical learning environment met the CAA requirements…The fact that it is a success is a no-brainer…In terms of outcomes, we are getting quite positive feedback about the MBRU MBBS graduates’ clinical performance in residency, across disciplines. The MBBS graduates’ performance in Emirates Medical Residency Entrance Examination (EMREE) and United States Medical Licensing Examination (USMLE), including STEP 2 (clinical), is indicative of the effectiveness of the clinical placements integral to MBRU’s MBBS…”
Other outputs were unexpected, appearing as byproducts to the study’s participants.
1-M-MB: “…the affiliation went way beyond its initial scope. The kidney transplant program is (in of itself) a huge success story that was born out of this affiliation. A lot of lives have been saved (to date) because of this transplant program that stemmed from collaborations between clinical faculty from MBRU and stakeholders from MCME…You can also look into the number of published peer-reviewed articles that are based on research collaborations between MBRU and MCME- all these were byproducts of the agreement…The clinicians benefitted from this affiliation, especially those who were used to working in academia. They got academic titles. This is an advantage of working in an academic health system, such as: Dubai Health; it attracts and retains health professionals… as matters progressed, we developed several contractual models to attract competent professionals, offering them a dual role, as clinicians and faculty…”
8-M-MC: “…The affiliation also gave us the opportunity to attract clinicians who were interested in teaching and research. Ordinarily, this type of clinicians tends to continuously learn, and as such offer a superior, up-to-date service to patients (further enhancing the trust in MCME brand)…”
To the study participants, there was realization back then that there is further untapped potential that they were eager to realize. This was forming a source of renewable energy.
13-M-MC: “…The relationship between both entities still has plenty of opportunities to further develop and expand to include postgraduate medical education, research, innovation, dentistry, nursing, and continuous professional development…The affiliation enabled attracting the right type of doctor that is committed to teaching and research…”
Also, it was clear to the participants that fortunately some of the initial concerns did not get realized.
13-M-MC: “…There was the potential of negative impact on the clinical productivity of the doctors due to teaching commitments. Interestingly, no significant impact was noted, and students’ presence actually added value to patient-physician encounters…”
The participants thoroughly reflected upon lessons learned and how both institutions organically evolved.
1-M-MB: “…we learned from MCME, when it came to the governance and organization that happened around the strategic decisions integral to the affiliation …”
6-M-MC: “…I think it would have been useful to proactively address the resistance among some of the physicians. Those minority who believed they are supposed to be reimbursed for their teaching and who were convinced that MCME was getting paid by MBRU. It was like a rumor in MCME among the physicians and it took us time to fully dissipate it …”
9-M-MC: “…we learned the importance of balancing clinical education and patient care. The affiliation has certainly highlighted the importance of balancing the needs of medical students and of patients, and how both parties can work together to achieve this balance…”
Driving forces
This theme encapsulated the text segments of the transcripts that relate to the participants’ perception of what enabled progression in the steps of the public private affiliation journey.
Aspiring for success
The participants seemed to believe that the collective aspiration for success was catalyzing the situation, where the involved parties were clearly ‘in it to win it’.
6-M-MC: “…The reality is everybody just thought it was a great idea! This was the overall sense of the situation…the risk was managed not through governance but through commitment to the relationship…”
The involved parties, according to the participants, were committed to making the relationship work. They really wanted it to happen.
13-M-MC: “…Relationship based on trust. Absolute commitment by both parties…”
18-F-MBMC: “…it is a relationship born out of mutual respect and trust, which translates into leaders and employees who are enthusiastic and committed to making the relationship work…”
They had the ‘right attitude’, which was the case even when they faced challenges.
7-M-MC: “…our MCME leadership recognized upfront the potential and the responsibility of becoming involved…”
16-M-MBMC: “…MCME gave MBRU a reliable site to place students during their clinical training years. Generally, there was enthusiasm on both sides, and this greatly assisted the success for the first cohorts of MBRU students…”
This seemed to have led to a ‘ripple effect’, where the right attitude appeared to be contagious among the involved parties.
1-M-MB: “…We eventually created a common brand. No one made a big fuss about the affiliation, went around advertising/ marketing for it, which was particularly unique for a private healthcare provider…”
3-M-MB: “…a great deal of flexibility was introduced; assigning adjunct faculty with academic titles facilitated cooperation with clinical staff; no one took any feedback personally… students got integrated within MCME, and healthcare may have improved as a consequence to the physicians stepping-up to fulfilling their teaching responsibilities…”
Leveraging human qualities
The participants seemed to believe that human qualities were effectively leveraged throughout the journey. The confidence that they had with the credentials and credibility of all the involved parties was frequently alluded to.
13-M-MC: “…Dedicated people (e.g., discipline leads, academic coordinators, and director of academic affairs) and clear responsibilities (e.g., joint appointment of director of academic affairs)…The success factors include… committed leadership…I knew that such a public private partnership would not just be a smooth road to travel on, but I had confidence that with the attitude and the ability of the people involved any unexpected obstacle would not be insurmountable…”
A lot of what the participants referred to were personal attributes of the involved parties. This includes the prominent goodwill of the involved parties.
8-M-MC: “…I believe the key success factors are first and foremost ‘trust’, but also transparency and the commitment to a common goal…”
14-M-MCI: “…this public private partnership seems to be a real success… I believe it had a lot to do with … the competence, integrity, and tenacity of the people involved…”
Leadership traits were also repetitively alluded to by the participants.
4-M-MB: “…Highly professional leadership at both institutions…Good intentions work really well, especially if complemented with a good mix of experience and exposure to other systems…It was something new and as the level of success became obvious to the two institutions, the level of commitment increased…”
Apparently, there was at some point concern about the potential overreliance on specific individuals.
6-M-MC: “…we are yet to solidify all the systems and processes around the governance structure. The human factor is very strong… Yet, if a change in management occurred (on either side), this may shake the affiliation. There is reliance on a selection of the key leaders, which in fact contributed to the success of the affiliation… working on reinforcing existing systems would safeguard the affiliation in the long-run and will maximize the value for all involved stakeholders…”
15-M-MBMC: “…It was obvious, from the beginning, that the affiliation was effective, but then the question became: how do we sustain this? The affiliation, at the very beginning, was highly dependent on the leadership in both entities, and this constituted a concern…”
The study participants frequently alluded to the attitudinal shift that needed to take place among the physicians.
17-M-MBMC: “…Many physicians resisted getting involved in student education citing competing responsibilities (where teaching was believed to require additional time of physicians in their clinics and wards) and the potential discomfort/ refusal of patients to have students around, which could have impacted the flow of patient care and revenues. This issue created, at some units, unease between MCME management and its physicians. The management took a firm stance and maintained an unwavering commitment to the relationship between MBRU and MCME hospitals…”
There were also a lot of interpersonal attributes that the participants elaborated upon.
6-M-MC: “…I think at the core of all good collaborations there are healthy personal relations. The relationship between MBRU senior leadership, especially the Founding Dean of College of Medicine and the Vice Chancellor at MBRU, and MCME was very strong. These strong personal relationships have been key to the sustainability of the affiliation…”
Some were referring to relationships within the same institution, and others were considering human connections between the two institutions.
13-M-MC: “… Joint committees with clear Terms of Reference and balanced representation from both parties…”
16-M-MBMC: “…Quality of relationships, commitment, and values trickle-down by the top leaders in both institutions…”
The human qualities were nurtured through the environment.
13-M-MC: “…and recognition of successes…There is a joint initiative between MBRU-MCME underway to recognize the doctors’ teaching (by way of an award ceremony) …”
18-F-MBMC: “…Mutual respect, transparency, and the continuous acknowledgement from the Vice Chancellor at MBRU about the role MCME plays in MBRU as a valued clinical partner…The need to acknowledge those making active contributions to teaching in the clinical environment and continuously support each other, to shout out even the smallest ‘wins’…”
If it was not for the limited time, the involved parties would have liked to invest more in getting the buy-in of the physicians.
15-M-MBMC: “…One thing maybe we could have done differently, if we had the luxury of time, is to better socialize the idea among the Adjunct Faculty. We did not have that option, though…”
Doing things the right way
A particular modus operandi, characteristic of the affiliation reported upon in the current study, seemed to organically arise as matters were unfolding, and this specific ‘way of doing things’ became the engine that was transforming the involved parties’ aspirations to reality.
10-F-MC: “…The necessity to have a defined legal, contractual, and governance framework for public private partnership that provides clarity on the roles and responsibilities of both MBRU and MCME in the public private partnership agreement. This agreement should bear consideration of pertinent factors like risk sharing and management, appropriate utilization of resources, MCME’s financial and technical capacity to shoulder this agreement as well as both parties’ commitment to public private partnership…”
17-M-MBMC: “…Persistence in achieving the goals, having clear objectives to resort to when dealing with obstacles, and continuously and clearly reiterating the goals and objectives to medical staff and faculty…”
A lot of the text fragments, from the transcripts, were related to the participants’ reflections on the involved parties’ expansive vision. The participants saw that the vision set in place, reflected in the agreement and the corresponding planning, paved the way for the journey.
9-M-MC: “… A comprehensive and well-crafted affiliation agreement that outlines the terms and responsibilities of each party…”
11-M-MC: “…protective factors against obstacles include long-term commitment by MCME, where the affiliation was set out to be renewed after 3 years…”
In some cases, the participants highlighted how the involved parties could have further modified the plans set in place to account for the change that was underway.
11-M-MC: “…Since Parkview Hospital was not built yet, at the beginning of the affiliation, and we needed to adapt Mediclinic City Hospital for teaching, it would have been beneficial to take into account the academic activity in the designing of the new facility…”
The joint governance and leadership (including but not limited to the cross-functional teamwork) was also pointed out by the participants as an enabler. As such, complementarities were effectively leveraged.
9-M-MC: “…Active engagement and support from the leadership of both institutions, including the dean and provost of the University and the executive leadership of MCME… Robust organizational structures, including the Joint Affiliation Board (JAB) and Joint Academic Council (JAC), and a jointly appointed Director of Academic Affairs. These structures provide a solid foundation for the partnership to operate and succeed…”
10-F-MC: “…Creation of joint MBRU-Mediclinic committees and boards that provide leadership, transparency, and governance framework for the public private partnership. Leadership presence and active engagement, along with continuously expressing and exhibiting support and commitment to public private partnership…”
The contextualized, phased approach by which the journey was also repetitively brought-up by the participants.
10-F-MC: “…Change in culture and adoption/evolution of medical education frameworks within MCME…”
11-M-MC: “… a newly established university and an existing private group beginning with a single hospital, expanding to all facilities in Dubai and culminating in a Master Affiliation Agreement…”
The participants perceived the whole affiliation initiative to be quite innovative, where all involved parties exhibited substantial amount of agility and ‘thinking outside the box’.
2-M-MB: “…It turned out to be a thumbs up for MBRU on Innovation…”
10-F-MC: “…MBRU’s affinity to innovation enabled this unique arrangement…”
There was a consensus, among the participants, that clear, consistent communication was a success factor, and where it was missing constituted opportunities for improvement.
1-M-MB: “…MCME internal messaging was very strong: they managed to get everyone on board…”
2-M-MB: “…MBRU encouraged MCME physician staff to actively engage throughout the process, where the University has an ‘open door policy’ towards them…Additional challenges include …addressing the suboptimal degree of commitment of some physician faculty…”
To the participants, it was evident that the whole approach to managing change was anchored in effective communication.
4-M-MB: “…the patient who goes to a private hospital expects to be attended to by physicians of the highest rank (i.e., consultants). MCME used signages to notify patients of the students’ presence and now students are obviously part of the teams…”
18-F-MBMC: “…Another challenge was to ensure good lines of communication. Accordingly, committees involving key players from both sides, such as: CAC, were established…”
Both parties, according to the participants, were solution oriented, proactively addressing potential challenges and risks.
10-F-MC: “…Some of the actions taken to navigate this were formalizing the process of becoming an educator with MBRU, recruitment and engagement of medical education subject matter experts, ensuring that medical educators have certified training in medical education (e.g., homegrown ACE program)…”
11-M-MC: “…The potential resistance from patients was mitigated by the robust patient consent process; the majority of patients actually embrace students’ presence… There were concerns around the sustainability of the affiliation. This never became an issue, where the journey was marked with one success after the other…continuous communication and engagement at all stages culminating into the Master Affiliation Agreement and JAB…”
The quality of how matters were unfolding, with particular attention to the curricular delivery, was continuously monitored and evaluated.
10-F-MC: “…evaluations and feedback sessions to provide transparent/ honest feedback on the quality of education received by the medical students, and constantly reviewing and adapting the curriculum and teaching models to align with international accreditation standards…”
The journey is characterized by continuous learning and development, anchored in evidence-driven decision-making.
15-M-MBMC: “…The feedback from the students was quite encouraging. We managed to instantly act upon opportunities for improvement detected by the students. The students’ performance was on a par with set standards. In terms of the patients’ point of view, we learned that the vast majority were happy to have students in the outpatient clinics during their visits, few did not mind having students around, and in very rare cases did any one patient object to having students…”
17-M-MBMC: “…MBRU was monitoring the daily feedback from students and faculty in multiple monthly joint meetings to address the progress and difficulties that were encountered at all levels…”
The entailed capacity building was identified by the participants as a prominent enabler.
6-M-MC: “…the University invested a lot of time and resources in preparing the adjunct faculty. This was initially done by hospital visits, workshops at the hospitals, orientation programs, coaching. Some physicians were quite anxious about having to teach; we worked towards addressing their readiness, supporting them in managing their anxieties. These concerted efforts bore fruits. When the first clinical rotation began, the physicians were all set, ready, prepared…”
18-F-MBMC: “…MBRU developed the ACE as online modules, as well as holding Annual Medical Education Symposium [with free Continuing Medical Education (CME) points] that all adjuncts were invited to. MBRU also supported adjunct faculty with recording online lectures for uploading on the Learning Management System…MBRU was heavily invested and tried to standardize teaching early on by delivering multiple faculty learning and development sessions held at the different hospitals and clinics. There were small group teaching sessions, requiring active engagement, held at lunchtime when the physicians were free, or sometimes early morning before the rounds and clinics started. Basic principles and concepts were covered in those sessions [e.g., conducting a case-based discussion and a mini clinical examination, and examining a case presentation] …”