How mHealth can facilitate collaboration in diabetes care: qualitative analysis of co-design workshops

doi:10.21203/rs.2.14224/v4

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Research article

How mHealth can facilitate collaboration in diabetes care: qualitative analysis of co-design workshops

https://doi.org/10.21203/rs.2.14224/v4

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Journal Publication

published 30 Nov, 2020

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Background: Individuals with diabetes are using mobile health (mHealth) to track their self-management. However, individuals can understand even more about their diabetes by sharing these patient-gathered data (PGD) with health professionals. We conducted experience-based co-design (EBCD) workshops, with the aim of gathering end-users’ needs and expectations for a PGD-sharing system.

Methods: N=15 participants provided feedback about their experiences and needs in diabetes care and expectations for sharing PGD. The first workshop (2017) included patients with Type 2 Diabetes (T2D) (n=4) and general practitioners (GPs) (n=3). The second workshop (2018) included patients with Type 1 Diabetes (T1D) (n=5), diabetes specialists (n=2) and a nurse. The workshops involved two sessions: separate morning sessions for patients and healthcare providers (HCPs), and afternoon session for all participants. Discussion guides included questions about end-users’ perceptions of mHealth and expectations for a data-sharing system. Activities included brainstorming and designing paper-prototypes. Workshops were audio recorded, transcribed and translated from Norwegian to English. An abductive approach to thematic analysis was taken.

Results: Emergent themes were mHealth technologies’ impacts on end-users, and functionalities of a data-sharing system. Within these themes, similarities and differences between those with T1D and T2D, and between HCPs, were revealed. Patients and providers agreed that HCPs could use PGD to provide more concrete self-management recommendations. Participants’ paper-prototypes revealed which data types should be gathered and displayed during consultations, and how this could facilitate shared-decision making.

Conclusion: The diverse and differentiated results suggests the need for flexible and tailorable systems that allow patients and providers to review summaries, with the option to explore details, and identify an individual’s challenges, together. Participants’ feedback revealed that both patients and HCPs acknowledge that for mHealth integration to be successful, not only must the technology be validated but feasible changes throughout the healthcare education and practice must be addressed. Only then can both sides be adequately prepared for mHealth data-sharing in diabetes consultations. Subsequently, the design and performance of the joint workshop sessions demonstrated that involving both participant groups together led to efficient and concrete discussions about realistic solutions and limitations of sharing mHealth data in consultations.

Health Economics & Outcomes Research

Health Policy

patient-gathered data

data-sharing

co-design

mHealth

app

health care providers

As a medical society, we have increased our knowledge about diabetes beyond managing the cornerstones of self-management: blood glucose, physical activity, medication and diet. We have recently unmasked the effects of less well-known factors as sleep, stress or even temperature, on blood glucose levels [1]. While it is theoretically ideal to understand all factors that affect a disease, in order to effectively treat it, it also inadvertently puts added pressure on healthcare providers (HCPs) and patients to not only track these factors but also understand and react to them. In fact, it was only 50 years ago, with the invention of the first commercial glucose meter, that patients were given the ability to check their blood glucose at home [2]. Since then, medical devices for diabetes have been developed alongside the necessary systemic changes to the medical system that are required to effectively use such new technologies. However, this trend has shifted as commercial technology, such as mobile health (mHealth) apps and devices, now offers patients the ability to easily track all of the indicated disease factors that are expected of them, often without oversight from medical professionals [3].

Lately, the use of mHealth technologies has become common practice for diabetes self-management [4]. For example, by connecting one’s smartphone app to a blood glucose meter and wearable activity tracker, one can automatically combine blood glucose levels with how physically active they are as well as manually entered food and medication intake. Such measures are considered patient-gathered data (PGD) and allow a user to track how their self-management activities affect their health outcomes [5]. With this stored history, the next time an individual chooses to undergo a similar combination of activities, they could easily identify, for example, how they chose to eat or what dose of insulin was effective or not for that situation. However, this information is only effective if used correctly; not everyone is able to process and make connections for all of this information on their own. Therefore, while mHealth provides clear potential benefits, there is only so much most individuals can understand without the complementary medical knowledge of the disease itself. This is where the potential of sharing one’s own data from their mHealth tools with HCPs can benefit both the patient’s understanding of their own health and the provider’s understanding of how to best practice personalized and evidence-based medicine.

Unfortunately, when it comes to introducing mHealth and PGD in the clinic, both parties have differing ideas as well as concerns and unanswered questions. Providers have noted concerns about data overload and how to relate to the data for clinical decision-making [6]. Patients are concerned with how providers can effectively use this information to give personalized health recommendations [7]. Despite a growing effort to research these technologies, most research focuses on exploring the topics of technical possibilities, feasibility, usability and policy issues [8], with little focus on how both patients and providers can use PGD together. This is not only due to the concerns and questions mentioned above but also because the gap in disease knowledge between patients and providers has traditionally been too great [9].

This gap has lately been shrinking thanks to mHealth, which adds a new dimension of diabetes management – enables greater self-efficacy, disease understanding, especially among technology savvy people. In fact, in the field of mHealth, patients’ have become vastly more knowledgeable, and are even considered “experts” by some [10]. By gaining insight into their own disease self-management, patients are now more capable of bringing this understanding and PDG to consultation discussions with their healthcare providers [11, 12]. Therefore, there is a need for data-sharing systems to be able to transfer, structure and present this data in a way that facilitates collaborative discussions and shared decision-making in diabetes care. Previous studies in the field of health technology have provided knowledge regarding the needs of data integration and patients’ and HCPs’ expectations and their needs from data-sharing technologies. The majority of these studies have gathered information from patients [13] and providers [14] separately. However, other studies also show that when both end-user groups were engaged together in development discussions, more concrete and realistic solutions can be identified [15].

Experience-based co-design (EBCD) (hereby referred to as co-design) allows patients, and providers to impose their collaborative insights on the design and development of the tools and services that they are eventually meant to use [16]. “Happenings become experiences when they are digested, when they are reflected on, related to general patterns and synthesised” [17]. This describes the general use scenario of those who use mHealth technologies for chronic illness self-management; recording, reviewing or reflecting and synthesizing an understanding of their health experiences. Unfortunately, many “patient-centred” research efforts do not always involve patients or other end-users in such design, and/or development [18, 19]. By considering patients as “experts” in their own self-management and providers as, of course, experts in the disease mechanics, we acknowledge that both parties can bring complementary knowledge and skills to diabetes care. Ideally, this is considered the process of shared decision-making, which is characterized by providers and patients collaborating to make decisions about the patient’s health, with a balanced focus on both hard clinical evidence as well as the patient’s priorities and values [20]. This suggests the necessity of engaging both main end-users in co-design to design and develop the technology that they will use, together [21].

In this paper, we present the qualitative analysis of transcripts and paper-prototypes from two co-design workshops involving both patients and HCPs regarding the design of a system to share patient-gathered self-management data during diabetes consultations. These workshops were conducted as part of a larger research project to create and test a system for sharing PGD between patients and providers, called the “Full Flow of Data Between Patients and Healthcare Services” project (2016-2020) [22]. Previous workshops within the same research project reported the differences in self-management foci and challenges between those with T1D and T2D, as well as differences in how specialists and GPs meet their patients and their clinical practice needs. These results were published elsewhere [23]. In this paper, we build upon this knowledge, and the input from co-design, to design a system for sharing PGD during diabetes consultations. We focus on our end-users’ intentions for the use of, needed functionalities, ideal discussion and collaboration that can and should be generated from sharing PGD.

Objective

By arranging two co-design workshops, where patients and HCP together discuss expectations and design ideas for an mHealth data-sharing system for diabetes, we aim to understand how a system can present patient-gathered mHealth data and be used effectively by both parties to facilitate shared-decision making and collaboration in diabetes care.

Two co-design workshops (N=15) were conducted with the aim of inviting both stakeholder groups to discuss the concept of sharing and using patient-gathered self-management data during diabetes consultations. The first involved patients with type 2 diabetes (T2D) (n=4) and GPs (n=3) (2017) and the second involved patients with type 1 diabetes (T1D) (n=5), diabetes specialists (n=2) and a nurse (2018). The workshops were held in Norwegian, the participants’ native language.

Recruitment

Participants were invited to attend the workshops at the Siva Innovation Centre in Tromsø, Norway. Convenience sampling was used to expedite recruitment and draw from a population with experience or interest in the particular field of mHealth for diabetes self-management. Patients were recruited by messages sent through the Diabetes Diary app [24], which is available on Google Play app store. At the time of recruitment, there were approximately 7000 downloads of this app in Norway. Patient participants had to be 18+ years with either T1D or T2D and be willing to travel to Tromsø, Norway for the workshop. All who expressed interest and met inclusion criteria were invited to participate. All participants presented a signed consent form prior to the workshop. HCPs, who currently see patients with diabetes, were recruited via e-mail requests. Participants were given the option to withdraw their participation at any time.

Discussion guides and workshop activities

During each daylong workshop, patients and clinicians were split into their respective groups in the morning. Following a common lunch, all participants took part in a joint session in the afternoon. The intention of joining both groups was to allow participants to present their views to each other and to discuss and correct assumptions and expectations regarding mHealth technologies and data-sharing during consultations. A moderator used a semi-structured discussion guide, which was developed by the co-authors (see Additional file 1).

Two story-boards, describing T1D care and T2D care, were split into three main sections illustrating the following: experiences and topics surrounding patients’ own self-management, the healthcare providers’ clinical practice and experiences, and the consultation between both patients and providers, which was used only during the joint session. In both of the separate patient and provider sessions, participants filled out post-it notes in response to questions, presented them orally to the group and then placed the notes on the story-board that corresponded to each of the three situations. This allowed them to form their own opinions before engaging in group discussions. During the joint session, participants were asked to create, and then describe how to use, his or her own paper-prototype of an ideal data-sharing system. Paper cut-outs that represented functionalities and features of the system’s interface were provided. These included cartoon representations of data sources, such as mobile phones, wearables and sensors, data types, such as blood glucose and physical activity, how to display data, such as graphs, arrows and scales, and computer screen, through which the system is meant to be accessed.

Thematic analysis

After each workshop, single-page summaries were made by the research team, within a month following each co-design workshop, and sent to all participants. Participants were encouraged to correct these reports, comment or ask any additional questions before further analysis was performed.

All sessions were audio recorded, transcribed and translated into English by a native Norwegian speaker, and de-identified. As not all in the research team were present during all sessions, before more detailed analysis took place, narrative summaries for each of the six co-design sessions were created. Co-authors discussed the summaries to ensure collective understanding of the transcripts, e.g. what was produced that was directly related to the research questions and what unexpected yet relevant additional information was provided. To identify patterns within and across the participants’ feedback while also addressing the research questions, a thematic analysis was used. As it is difficult to separate one’s self from their research experiences and background knowledge, this thematic analysis included iterative use of deductive and inductive reasoning to structure and report the transcripts, i.e. an abductive approach [25]. The deductive approach first generated themes, based upon discussion guide questions that participants responded to, from a small selection of the transcript, which are described as “analytic inputs” by Braun et al. [26, 27]. These themes then direct the combination of emergent salient concepts, i.e. the inductive approach; while emergent concepts were identified and grouped as primary and secondary codes, relevant codes were selected and combined into sub-themes and assigned, based upon reasonable association, to agreed-upon themes [28]. . An example of this process is provided in Table 1. Quotations will be formatted with brackets indicating omitted words, e.g. “it”, “they”, that are replaced with the words to which these articles refer [30].

Demographics

Seven individuals attended the first co-design workshop, related to T2D (Figure 1), and eight individuals attended the second workshop, related to T1D.

While it was not required for participants to offer these information, as the focus was on development of the data-sharing system, some did offer some personal information when asked introductory and ice-breaker questions. The available details are provided in Table 2. HCPs offered only basic information about themselves before offering their opinions of mHealth and data-sharing (Table 3).

Main themes identified

Across the workshops, the following three main themes were identified : 1) patients’ and providers’ need for more specific and detailed information in diabetes care 2) mHealth technologies’ impact on patients and providers, with subthemes concerning a) both groups’ use of patient-gathered data and b) roles and responsibilities, and 3) data-sharing, with subthemes concerning a) expectations of sharing and receiving PGD during consultations, b) what and how to share PGD, c) electronic health record (EHR) integration and d) concerns. Because each session focused on allowing the participants to drive the discussion, each theme and sub-theme varied in the amount of feedback participants’ provided. Therefore, for the themes and sub-themes that generated lengthy and diverse feedback, tables are provided for each-sub-theme to summarize and differentiate between responses of each group. Additional quotations from the transcripts, and details about responses for the sub-themes, are provided in Additional File 2.

Theme 1: Patients’ and providers’ need for more specific and detailed information in diabetes care

At the beginning of each workshop, participants were prompted to describe their overall self-management and clinical practice, respectively. Responses about sub-theme 1A: What and how information is needed are exemplified in Table 4.

Both those with T1D and T2D had similar experiences with healthcare providers – lack of specific feedback and information. Differences in self-management and care of T1D and T2D were evident in the details, for example, when individuals needed specific support from their healthcare providers. For those with T1D, support is needed when a challenge or symptoms arise because their symptoms and challenges occur more frequently and immediately. However, those with T2D experience more delayed symptoms, making it difficult to identify the cause leading them to need to accumulate information over time and then seek guidance or answers about how those decisions affected their health. GPs and specialists agreed in the importance of specifying their recommendations based on a patient’s situation, but noted that this also requires patient engagement. Specialists mentioned that mental health and a patient’s knowledge and skills affect their expectations of their patients with T1D and how they approach diabetes care. The participants’ background with diabetes care allowed us to identify potential needs for mHealth and data-sharing support for both individuals and healthcare providers during consultations.

Theme 2: mHealth technologies’ impacts on patients and providers

As one participant stated concisely, “diabetes doesn’t happen in a container. There are other things around it.” [T1D_P3].

Subtheme 2A: Purposes of, and challenges related to, mHealth and patient-gathered data

Participants were promoted to discuss how they used mHealth technologies and patient-gathered data for self-management and during clinical practice. Both groups of T1D and T2D participants used their own-gathered data to find patterns by comparing their self-management actions to their resulting blood glucose levels. However, differences emerged regarding what kind of information they aspired to understand, how much data, and over how long a period, these comparisons were made. Responses about sub-theme 2A: Purposes of and challenges related to mHealth and patient-gathered data are exemplified in Table 5.

Those with T1D tend to look at information related to daily experiences. In contrast, T2D requires less frequent measures, which is consistent with both patients and GPs’ focus on longer-term health control and expectation of less data. These differences between patient groups point to how much information either group would gather and possibly present during consultations as well as their driving health goals. It was also evident that the ability of those with diabetes to collect much data has affected what healthcare providers expect of their patients.

Subtheme 2B: Roles and responsibilities

Within the formal healthcare setting, those with T1D and T2D note that the value of healthcare providers is based upon their ability to understand the patients’ everyday reality of living with diabetes. They also share similar frustration with healthcare providers’ lack of such specific knowledge and answers, when the patient needs it. However, during consultations, the role of authority figure is different in either case (Table 6).

Those with T1D appeared to place themselves in the role of authority and decision makers. In these cases, healthcare providers – mainly diabetes nurses - are seen as sources of suggestions and information about unique situations that an individual may face in their daily lives, yet the individuals are the ones to use of the data and make the final decisions about their health. This division of responsibility and roles within T1D care also seemed unanimous and expected amongst healthcare provider. Specialists stated that outside of the consultation, patients were expected to be active in using and understanding the data they generate. While, in the previous sections, those with T2D established that they value mHealth and its ability to help them to better understand their health, in the formal healthcare setting, individuals with T2D place more authority in the healthcare providers. Also, they make a distinction about which healthcare provider is better prepared to answer their specific questions.

Theme 3: Data-sharing system

Subtheme 3A: Expectations of sharing and receiving PGD during consultations

With regards to their expectations of sharing data with their healthcare providers, participants with T1D and T2D were similarly concerned with receiving specific and relevant answers. Just as with the theme of roles and responsibilities, differences between expectations of those with T1D and T2D centered on the level of detailed feedback from their providers, who to contact and overall goal of the consultations when sharing data (Table 7).

Participants had experienced the expected benefits of sharing their own-gathered data, i.e. more personalized self-management recommendations. However, even with data, others experienced the limitation of interoperability problems of healthcare technologies. Participating specialists expect that those individuals who use health technologies, including both medical and mHealth devices, pre-digest the data to identify self-management problems before coming to the consultation. However, specialists also explained the diversity of experiences and expectations in their clinical practice, including the fact that many either do not use these technologies or do not use them optimally.

The expectations and experiences of those with T2D and GPs reflected a different dynamic between individuals, the technology and their providers than those with T1D and specialists. While those with T2D did want specific answers, they were first and foremost concerned with the concept of communication and responsibility; when to communicate and with whom, in order to receive the type of answers they wanted. Participating GPs also acknowledged the challenge of providing specific feedback to their patients in the absence of data. Like those with T2D, GPs were also interested in communion but more specifically, shared decision-making and believed that specific data would lead to specific and realistic goals for the patients.

Subtheme 3B: What data to share and how to display it

Referring to their own developed paper prototypes during the joint session, participants were able to explain how their ideal system would function to generate a discussion (Table 8). For quotations that detailed both what and how the data should be displayed, cells within the table are merged.

Participants’ comments converged on the end goal of information exchange - generating discussions. Both patients and providers acknowledged that each had relevant and desired information to exchange, and an opportunity to do so with mHealth, that was not commonly used at the time. A comment from one specialist summarizes what all seemed to hope for from a data-sharing system – to facilitate information exchange; “One thing is data sources another thing is information. Because the information is generally the communication with the patient at the site there and then” (Specialist1). However, both those with T1D and T2D independently identified a challenge that should be addressed within this type of information exchange.

Suggestions from both patients and providers were similar in that they would like a system that summarized the PGD, with the option of choose which data to explore further, if trends or outlier points were identified. Those with T1D wanted answers about specific challenges that they experienced and documented. Those with T2D wanted an overview of their progress and feedback about how to progress. One GP expressed the value of a diverse data-set while another expressed that, for some parameters, exact values were not as important as bringing correct and representative data. Figures 2-5 illustrate examples of paper prototypes designed by the participants.

Subtheme 3D: Electronic health record integration

Specialists and GPs preferred different ways of accessing and integrating the data into their everyday practice (Table 9).

Despite participants’ optimism and the potential that they saw with sharing PGD, providers consistently noted their concerns (Table 10).

As mentioned above, specialists were specifically concerned with healthcare service priorities and resource management. Specialists were also concerned with how and where they should go to learn how to use these technologies, because they lack the time and support to engage with these types of new medical and mHealth devices technologies. Those with T1D shared the providers’ concerns of data-overload. Both healthcare providers and patients expressed a desire to share relevant and discussion-worthy information during diabetes care, but these barriers highlighted reasons that some are reluctant to integrate PGD from both medical and mHealth devices.

System design

The co-design workshops focused on options for integrating mHealth as a supportive tool for diabetes care – designing a system for sharing patient-gathered mHealth data during consultations. Common design features that were identified included a) the presentation of PGD in a summary on the first screen of the system, with the option to select more detailed views and combinations of information on subsequent screens, b) graphs and charts were popular choices for visual representations, especially when comparing different data types, c) visual indications of change such as arrows or symbols related to each data type based on desired and undesired clinical values, e.g. blood glucose values in high (yellow), acceptable (green) or low (red) ranges, d) presentations of data that is relevant to the patient and e) efficient to use. While both those with T1D and T2D believed that sharing data remotely or before the consultation would allow them to receive answers and guidance during challenging situations and save time for both patients and providers, most providers were sceptical of this idea noting that patients must be present during the discussion in order to share and explain their data effectively. With these design features, both parties would be able to choose which data to look at, and then agree upon feasible solutions together.

These design features support the concept of “shared-decision making”. While this term was meant to refer to patients and providers discussing and sharing the responsibility of deciding the best course of action for both self-management and medical treatment options together [20], much of the literature refers to HCPs making the final decisions in a “paternalistic model” [31, 32], have cited the challenges of or referenced the lack of specific suggestions for how to achieve this ideal [33, 34]. Even when shared-decision making is used in its truest intended way, it still faces challenges such as patients’ lack of understanding of their disease and the providers’ unwavering focus on clinical measures [33]. The results of these workshops suggest that patients and HCPs see that potential collaborative point between their areas of expertise – providers’ medical knowledge and the patients’ mHealth self-management experience an PGD– can lead to true shared-decision making and, subsequently, feasible health goals for individuals.

Collaboration and understanding

The shared aim amongst patient and healthcare provider participants of displaying these data was to facilitate discussion and shared decision-making. Patients and providers independently and consistently described the value of discussions, exchanging valuable and useful information and for improved communication, not just about the data itself but about expectations and intentions. For example, both those with T1D and T2D wanted to know which data healthcare providers were interested in or needed in order to provide specific feedback and recommendations. While patients hoped that providers could relate to and interpret PGD, providers were quick to explain that it is an unrealistic expectation because the healthcare system does not provide resources to teach providers about how to discuss the various mHealth technologies in care practice.

Participants also expressed an understanding of their counterparts’ situations within diabetes care in general. For example, those with T2D understood that GPs may not be the only, or even the most knowledgeable, source of answers for their diabetes-specific questions. This was expressed with empathy, not judgement. Instead it prompted discussion about realistic alternatives such as going to visit hospital nurses or reputable internet sites. Specialists were particularly concerned with understanding the unique situations of their individual patients. While in some cases their comments were not directly related to the question being asked, it forced us to take a step back in the discussion and understand the reality of diabetes care. For example those with T1D, where one specialist urged us to keep in mind that treatment is about the individual person and their specific situation - a concept which should be more prominently addressed in our mHealth research; addressing those with T1D as a group is not actionable given the unique needs of each person. The other specialist emphasized that providers need a comprehensive understanding to effectively guide an individual, i.e. understanding their mental state, resources and intentions in order to generate a realistic goal for their diabetes. A participant with T1D also reinforced this from the patient perspective by explaining that they would rather have a conversation with their HCP about which data to share in relation to a certain situation so that the consultation could be more productive and targeted.

It is also important to note that the participating individuals with T1D portrayed the need for data-sharing as very straight forward – seeing the situation from the perspective of someone who already is familiar with, and uses, medical and mHealth technologies; i.e. they present their data and the healthcare provider can identify patterns. However, participating specialists made it clear that their perceptions and expectations of sharing data during consultations is much more complex. While some patients can come with a well-prepared agenda, providers also have to prepare to relate to those who only use paper diaries as well as those who try, but do not manage to use the technology as specialists would hope.

Data sharing and Information exchange

Specialists were very aware of the impact of accurate and complete data sets because collecting data is useless if the user is unable to determine meaning from what they measure. They expressed several times that each decision about a patient’s case not only had to be informed by their sense of the individual’s personal situation, e.g. other responsibilities in their life and wellbeing, but also the accuracy of the representations of their diabetes health, e.g. blood glucose levels in relation to insulin doses. GPs, however, were not as concerned with where the data came from as expected. While they did emphasize that the data was representative of the patient’s situation, because, as some explained, they did not intend to alter medication or clinical treatment plans based on this data, the exchange of information was more important. Instead they believed that they could use PGD as an indicator for the patient’s progress and a basis for which patients and providers could together develop self-management recommendations.

A significant distinction between the meaning of “data” and “information” emerged from these discussions. Data is useless on its own. Individuals need to have a purpose, intention and questions in order to direct what data to collect as well as how much and what information, evident from the whole collection of data types, can be identified and presented to their healthcare provider. Healthcare providers may be interested in specific data points when “something special is going on”. However, again, participating providers believed that individual data points, or even a collection of one data type, are useless without context.

Issues that data-sharing can and cannot solve

By comparing participants’ backgrounds, i.e. general self-management and clinical practice experiences and needs, and their ideas about sharing PGD through a dedicated system we were able to generate a better understanding of what they believe can and cannot be addressed, let alone solved, with sharing data from mHealth devices. While the primary aim was to gather input about the design and functionalities a system should have, participants provided additional information about issues surrounding the use of the system. Especially those with T2D expressed that they often did not know why their blood glucose values were changing so drastically. This was an example of a solvable issue because their ideal solution was that a data-sharing system could not only identify a patient’s challenge areas but correlate the concerning blood glucose values, for example, with their food and medication. Issues that needed to be addressed before such a system could even be realistically implemented were mHealth technology training and support for healthcare providers. Both specialists and GPs expressed their limited knowledge and frustration with not having the resources they need to become aware of or optimize use of mHealth and PGD during clinical practice. For example, specialists repeatedly emphasized their concern about resource management, when technologies required nurses to provide more time and support for a small group of CGM users, and technology training in general, because there are too many different types of technologies to familiarize themselves with.

Proposed data-sharing system vs. state-of-the-art

We aimed to address what it would take to make the collaboration between patients and healthcare providers using PGD possible and useful for all users. Some of the unique design ideas and purposes for the system that resulted from these discussions were the overwhelming agreement that the system should generate discussions, and more importantly, shared decision-making. The system should be flexible and present an overview of patient-relevant data, and give the patient-provider team the option of further exploring certain data at their discretion. These options and intentions differ from many commercial options or other tested interventions available at the time. Typically, the responsibility and ability to interpret the data and make decisions is one-sided - either skewed toward patient self-management, such as apps found on app stores, or clinical monitoring and oversight of only one parameter such as CGMs [35]. For example, an individual with T1D can use an app to track how each type of food affected their BG levels to meet their goals, whereas an HCP may prefer to see summaries of data such as medication use and response, which can then be compared to lab results. However, participants of these workshops agreed that the potential benefit of using a data-sharing system that would allow both parties to explore the data together, would be to foster mutual understanding and discussion of the data, which could lead to feasible recommendations. The presented users’ feedback support the notion that patients and providers working separately, e.g. with separate agendas for the consultation and poor communication, is not as effective as identifying common needs of both parties and designing systems to support those.

Reflections on the research method

With respect to the research method itself, it is important to note that these presented results highlighted a significant difference, and challenge, of mHealth research compared to traditional research. Traditional research on medical tools and services follows a thorough, focused and lengthy process. Spending much time on these interventions options is expected and healthcare providers, thanks to the validated and trusted methods of inquiry, accept the results. However, research on mHealth tools and services requires a more user-involved, comprehensive and rapid approach. It calls for not only validation of the technology – which still lacks a standard process, but at the same time, the validation of feasible options for integration into medical system workflows. Therefore, we as researchers must re-evaluate how best to perform research that answers traditional questions, e.g. hard health outcomes, as well as those that are unique to mHealth and personal health alternatives, e.g. ways of gathering and displaying data that both healthcare providers and patient, as experts in their own health, can understand. This includes taking advantage of new resources, e.g. expert patients in mHealth and social media, and more actively collaborating with healthcare authorities and organizations to determine feasible health service options to support mHealth integration for both patients and practitioners. Many co-design workshops do involve patients and HCPs. However, they do so most commonly in separate sessions [36]. In research practice, the interpretation of the resulting participant feedback, often would have to be inferred rather than explicitly stated. In other words, there is usually limited or no possibility for participants in different groups to correct one another’s assumptions. We hope that by demonstrating how patients and HCPs can discuss solutions together, we can encourage others to use the EBCD method more in the mHealth and personal health field.

Lessons learned

With regard to the methods and approaches used to conduct these co-design workshops, we have generated a list of “lessons learned” (Table 11). Planning of the workshop sessions and activities were generated iteratively over months to ensure that all participants felt prepared and safe to share their perspectives and that we as a research team would receive the feedback necessary to design an end-user-based system for sharing data. We experienced the need for a research team to be flexible, inclusive and have an open agenda when inviting end-users to participate in directing the research.

Study limitations

Geographical region

Limitations of these workshops resulted largely from the convenience sampling from a specific geographical location – Northern Norway. The relevance of this is that the typical culture of the medical system is less hierarchical. This can sometimes extend to the relationship between patients and their healthcare providers. The consequence is that the use of a joint session in the co-design workshops and gathered feedback therein may not be representative of the type of feedback, e.g. the unabashed correction of assumptions, that could be gathered in other cultures or geographical regions.

Gender balance

Another limitation was the lack of gender balance amongst our participants. The relevance of this is that, in general, there are differences between genders with and without the use of technologies. These differences stem from their daily responsibilities and cultural roles that research should be addressing and that impact the outcomes and application of scientific findings in healthcare practice [37]. While we aimed to recruit equal numbers of each gender, few female or non-gender-binary participants expressed interest in participating, e.g. during the T2D patient session in which there were only men. The consequences of this are that there was an overrepresentation of suggestions about how technology should function that suit men, e.g. the ability to collect and share types of data that may be more or less important to other genders. To ensure more balanced participation in future studies, we could allow for a longer response time during the recruitment process, and/or advertise the study in different media.

Participants’ level of technology experience

The convenience sampling also relied on recruiting patients who used the in-house developed Diabetes Diary app and were therefore already engaged in mHealth for diabetes. The relevance of convenience sampling for mHealth studies is to recruit those who have experience and therefore experience-based suggestions for how to address the call for mHealth integration into clinical practices; such a group would be likely to consider sharing their app data with their HCPs and would be more likely to know what they would want from a system designed to do so. However, we do acknowledge that these participants were not representative of all patients with diabetes. As the specialist participants echoed, they only meet a small percentage of patients who use medical devices and mHealth technologies. The consequence of this is the potential to widen the digital divide by focusing on further development of modern technologies instead of focusing on how existing technologies can be more inclusively developed and supplied. In the future, all interested and eligible (18 years +) parties could be included to ensure that feedback about mHealth represents not only additional and advanced functionalities but also improvements on existing functionalities to lower the barrier-of-use and increase the benefits of personal technologies for diabetes self-management.

Focus of the discussion guides

Further, discussion guide questions focused on data-sharing, use of mHealth and healthcare consultations, not on the demographics of the participants. This led to an incomplete data set, i.e. lack of information about duration of diabetes, exact age, HbA1c, education and other potentially relevant factors. While the primary focus of these workshops was to explore the impact of participants’ experiences and preferences on the design and potential use of a data-sharing system, the consequence was a lack of consideration for what younger vs. older individuals would need from such a system or how they would experience sharing their data with healthcare providers. This can be overcome in future studies, without affecting the workshop time, by the simple addition of a demographic survey at the beginning or prior to the workshop start, perhaps as a part of the informed consent process.

Those related to T1D care emphasized the need for a system that identifies instances of health issues from individuals’ registered data, facilitates patient-provider discussion, fulfils the information needs of individuals for their self-management and makes it easy and efficient for healthcare providers to view the same data in different ways, e.g. reviewing different time periods or combining different data types. Participants related to T2D care expected that mHealth technologies to motivate patients to track their health and be able to learn more effectively and direct the consultation conversation in a more proactive way. Both those with T2D and GPs hoped that sharing this much more representative data during consultations would provide evidence of trouble areas in the individual’s self-management that they could both discuss and find solutions for, together.

To benefit both of these end-user groups, the system should structure the data in a relevant and usable way, and be flexible enough to present different levels of information, i.e. summarized and in-depth, and be understandable for both patients and providers in order to generate collaborative and tailored discussions. This argues that there should be a single flexible systems is influenced by the healthcare providers’ preference for fewer additional technology solutions and the fact that some individuals with T2D also visit HCPs in the hospital, not just those with T1D. Specialists and GPs agreed that they would prefer not to install, and have to learn, yet another technological system in their practice.

To address healthcare providers’ concerns of their own preparedness and workload capacity, healthcare systems should consider developing support services and resources surrounding mHealth and PGD integration, such as topic-specific education. The verified feedback from these co-design workshops have demonstrated the importance and value of including both patients and healthcare professionals in designing a system for integration of PGD during consultations.

mHealth Mobile health

PGD Patient-gathered data

T1D Type 1 Diabetes

T2D Type 2 Diabetes

EBCD Experience-based Co-design

HCP Health Care Provider

GP General practitioner

EHR Electronic Health Record

CGM Continuous glucose monitor

Ethics approval and consent to participate

The co-design workshops were found to be exempt from the purview of the Norwegian Regional Committee for Medical and Health Research Ethics (REC) committee (ref. no 2017/1759). They were instead acknowledged by the Data Protection Officer (Personvernombud) at the University Hospital of North Norway, September 2017 (ref. no 2017/5235). Written consent to participate was gathered from each participant prior to the start of each workshop, i.e. written signature on a provided consent form.

Consent for publication

Not applicable.

Availability of data and material

Due to the small population from which the participants were recruited, we believe that sharing the transcripts would be exposing too much identifiable information. Therefore, we will not be making the data openly available. However, as an alternative, we have added Additional File 2, which provides curated quotations from the transcripts that may be relevant for fellow researchers, but were not reported in the main text or directly related to the design of a data-sharing system.

Competing interests

The authors declare that they have no competing interests.

Funding

These workshops were funded as part of a larger project, “Full Flow of Health Data Between Patients and Health Care Systems”, by The Research Council of Norway (Forskningsrådet) (ref. 247974/O70). Project number 247974/070 funded the PhD grants for authors MB and AG, as well as payroll expenses for author EÅ, resources and venue costs for the workshops. The publication charges for this article have been funded by a grant from the publication fund of UiT The Arctic University of Norway.

Authors' contributions

MB, RM and EÅ created the discussion guides. EÅ and MB conducted the recruitment, workshops and follow-up as well as created all material used therein. EÅ served as the moderator of the sessions. MB and AG served as facilitators of activities during the workshop sessions. MB, EÅ and RM discussed the transcripts and main themes for analysis. MB performed thematic analysis of the transcripts and paper-prototypes. AG provided input on the questions asked in the discussion guides and co-moderated one of the workshop sessions. All authors read and approved the final manuscript.

Acknowledgements

We would like to thank those at the University of Manchester for their input on the activities used during the co-design sessions as well as Astrid Grøttland for co-moderating the specialist provider co-design workshop session. We would also like to thank Anne Helen Hansen for her help in recruiting healthcare personnel.

Authors' information

MB is a PhD candidate, associated with the Full Flow Project, with affiliations through the Health Faculty of University of Tromsø – The Arctic University of Norway (UiT). She and AG hold a part-time research positions at the Norwegian Centre of E-health Research (NSE) through the University Hospital of Norway (UNN). AG was a PhD candidate in the Full Flow Project, now holding a doctorate in computer science through the Faculty of Science and Technology at UiT. EÅ is a professor at the Norwegian Centre of E-health Research and at the Department of Computer Science at UiT, with a doctorate in computer science. RM is a research fellow in the National Institute for Health Research (NIHR) Greater Manchester Patient Safety Translational Research Centre hosted by the Centre for Primary Care with a doctorate in Medicine.

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How mHealth can facilitate collaboration in diabetes care: qualitative analysis of co-design workshops

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