Adequate equipment and facilities are the basic requirements for conducting emergency drills
Our data indicated that the equipment and facilities supply is the most significant factor affecting the effectiveness of emergency drills. For example, emergency drills should arrange for emergency personal protective supplies and portable labs for detecting pathogens, equipment and facilities for medical treatment, disposal of medical refuse, as well as vehicles for coping with the outbreak of infectious diseases. For catastrophic events like earthquakes, rescue and rehabilitation sites should also be set up. All these measures depend on equipment and facilities guarantee as well as sufficient fund support, which often deemed as quite resource demanding activity.
Emergency drills will undoubtedly provide practical experience to the participants. However, it is impossible to have frequent rehearsals due to the limitations in the provision of many important resources. Plan designing, site selection, and scenario setting of each emergency drill, the preparation of event sites, such as the preparation of scene props, the establishment of on-site audio signal transmission system, the establishment of emergency response command platform, etc., all require substantial human, as well as material and financial resources. In addition, a successful emergency drill requires complete and tight planning, which requires high quality, knowledgeable, and skillful personnel and technological support. They are needed to design a complicated and effective emergency drill plan, which is one of the most difficult tasks. If the planning of the drill is too simple or divorced from reality, it will not reflect the purpose of the drill.
Those issues can be addressed by computer assisted simulation technology, which can make the exercise more effective. In order to have more accurate predictions of human behavior, simulated emergency response processes are needed to judge whether a certain design is reasonable;[34] it can help save a lot of money and avoid risk. In this technological era, without the support of electronic technology such as 3D simulation system or VR system, cost-effective emergency drills cannot be conducted.[35] At present, there is a shortage of several kinds of emergency supplies in China; in addition, some emergency materials do not meet the required standards.[36] Therefore, it is of paramount importance to improve the quantity and quality of emergency stockpile and provide adequate facilities and equipment for emergency drills to improve their overall performance.[37]
The combination of knowledge-oriented learning and skill-based operation is the most effective method of emergency training
Training is of vital importance in all high-risk professions,[38] and a disaster situation should not be a surprise or a threat to disaster managers and emergency responders.[39] Our survey results suggest that qualified and effective training is the second most significant factor (OR=1.765) that influences emergency preparedness; besides, quantity of training also made a difference(OR=1.539). There is a positive correlation between the effect of emergency drills and the number of training sessions. A previous study also demonstrates the requirement of training to improve knowledge levels and build up the consciousness required for emergency preparedness.[40]
Moreover, our study demonstrates that there are many deficiencies in training methods. Currently, one of the dominant emergency training modes is knowledge-oriented learning, which is mainly provided through course, lectures, on-the-job training, and seminars. The other mode is skill-oriented training, which is mainly conducted through practical operations. However, skill-based training only accounts for a small part of the entire training. Hands-on experience is closely related to skill-based operation, but this type of training is insufficient. Besides, most training methods involving old-fashioned, traditional approaches have failed to keep abreast with the latest developments in the technologies used in crisis response, which has resulted in the poor quality of emergency training. Effective training for emergency drills must combine knowledge enhancement with skill practice in order to improve emergency personnel’s ability to react when faced with unexpected events. Practical training for staff members via simulation drills is an important component of training programs. It is necessary to continue providing training in order to increase staff’s awareness of disaster defense and improve their skills.[41]
A qualified design of emergency drill plan is the key
The emergency drill plan should function as the blueprint for drills. The results of logistic regression have proved that the design of the emergency drill plan is one of the most important factors affecting emergency drills (OR=1.494). It serves as the basis for conducting the drill as different disaster scenarios can be plotted through it, and it may directly influence the effect of emergency drills and the improvement of their management.[42, 43] Preparing hypothetical scenarios requires a comprehensive plan, and this is often the key to the success or failure of emergency drills.
However, at present, there are serious defects in the overall design of emergency drill plans. Most designs do not rise above the ordinary, ignoring the aspect of the suddenness of public health emergencies, which is why emergency drills lack authenticity and a scientific basis. In order to solve this problem, the rehearsal plot design should be as comprehensive as possible, thus guaranteeing the quality of emergency drills.
Establish multi-sectorial coordination mechanism and strengthen the leadership’s attention
At present, emergency drills are basically departmental activities. The administrative departments are separate from each other and lack a multi-sectorial coordination mechanism.[44] Further, there are still problems of coordination in emergencies of interregional complexity.[45] The results of our survey indicated that the rate of comprehensive exercises that can strengthen the joint capacity of different departments is the lowest, which means that the interdepartmental coordination is another weak link.
Multi-agency emergency drills can establish and reinforce relationships and bring people from different areas together to work as a team, realize clear goals, understand roles and responsibilities, and know and respect each agency’s strengths and weaknesses.[46, 47] Intersectoral collaboration has been clearly shown to be a crucial tool in the prevention and control of diseases.[48] Lack of coordination, coupled with conflict among agencies, often leads to tremendous loss of time, waste of resources, duplication, and uncoordinated and inappropriate responses.[49] To improve effectiveness, teams should be trained as a whole to develop knowledge, skills, and attitudes; improve coordination; foster shared mental models and accurate expectations of the requirements of the team; and encourage adaptability and flexibility.[50] Besides, more comprehensive exercises should be carried out. According to a previous study, tabletop exercises are inadequate to expose operational and logistical gaps in disaster response, and comprehensive exercises should be routinely performed to adequately prepare for catastrophic events[48] since they can help in identifying the communication gaps between responsible authorities.[51]
In China, the authority for allocating government budget were mainly in the hand of the financial departments at central, provincial, municipal and county levels. Due to decades of decentralization reforms, local government was responsible for financing local health and other social affairs. Although it is the national policy that requires local CDCs to undergo emergency training, but only those wealthy provinces and municipalities that had more money and resources, and whose leaders paid more attention to it, might provide sufficient support to emergency drills. Compared to traditional approach of knowledge-oriented training through lectures, courses, or workshops, which used to be a nation-wide earmarked program that often received money from the central government, the skill-oriented emergency drills seldom received funds from the central government. Hence, the financing responsibility mainly rested on the shoulders of local governments, which means the need for additional human resources, as well as material and financial resources. If leaders in poor areas fail to recognize the important and irreplaceable role of emergency drills, and deemed it as a waste of resources, they might be reluctant in providing extra money for them.
This study has several limitations. Data were collected using self-assessment tools, and therefore, the perceptions of the effectiveness of emergency drills in public health emergencies may have been overestimated. The survey was conducted only in Heilongjiang Province owing to limited resources; therefore, these findings cannot be generalized to other regions in China. Further studies are needed to develop a more comprehensive evaluation tool and enhance the effectiveness of emergency drills in improving public health emergency responders’ preparedness.