The working group on the refined management of antibiotics was established in our hospital. The Faculty of Pharmacy palyed an dominant role in this working group,in collaboration with the Medical Department, Infection Management Department, Microbiology Department, Information Center and other departments, with a clear division of responsibilities (Figure 1).Relying on the antibiotics management working group, clinical pharmacists were assigned to 70 wards of the hospital to participate in the whole process of clinical antibiotics application, promote the refined management of antibiotics and ensure rational antibiotics use.
1.1 Develop antibiotics-related system
The working group on the refined management of antibiotics formulated and distributed a series of management systems to all wards providing tools and standards for application of the refined management of antibiotics. The antibiotics-related systems involved “Regulations on the Administration of Perioperative Prophylactic Application of Antibiotics”, “Implementation Rules of Clinical Application Management of Antibiotics”, “Training and Assessment System of Rational Use Knowledge and Standardized Management of Antibiotics”, “Classification Management System for Antibiotics” .
1.2 Optimize the antibiotics list
The antibiotics supply list was adjusted every two years. Clinical pharmacists submitted the adjustment plan to the Pharmacy and Therapeutics Committee. To ensure the antibiotics varieties reasonable, our adjustment principle refered to disease spectrum, clinical application requirements, antimicrobial resistance monitoring results, adverse drug reactions, evidence-based medicine, China's National Essential medicines List, the National Centralized Drug Procurement and so on.
1.3 Strengthen antibiotics training
Clinical pharmacists use flexible and diverse approaches to conduct special training on antibiotics. For physicians, routine training (antibiotics theory training), participatory training (face-to-face review and communication between physicians and pharmacists), and targeted training (medication problems in departments) were adopted. For nurses, targeted training was conducted on drop speed, drug compatibility and other issues. For pharmacists, training was performed on pharmacists capacity-building classes which was named "Pharmacists need do something different" to enhance the ability of pharmacists prescription review. For patients, face-to-face medication education, knowledge of antibiotics, multimedia materials and other ways were adopted to improve their understanding of antibiotics. For physicians, nurses, pharmacists, and patients, their overall awareness of antibiotics were improved through standardized, normalized, and scientific training, which regulated the use of antibiotics.
1.4 Clarify the assessment indicators and sign the liability form
According to the requirements of the national "Measures for the administration of clinical use of Antibacterial", the AUD in tertiary general hospitals is less than 40DDDs, and the rate of antibiotics use in inpatients is less than 60%. Based on the total control of hospital-wide data, combined with professional characteristics, disease distribution and other factors, the defined daily dose method was utilized to establish the target value of antibiotics use in each ward[3]. According to the target value, every ward signed the liability form of antibiotics evaluation index with the hospital, which was incorporated into the department performance evaluation system to ensure the effective implementation of antibiotics management measures. With the help of PDCA, quality control circle[4] and other quality management control methods, clinical pharmacists assist each ward to control their indicators within the target value.
1.5 Implement the strategy of antibiotics driving license management
The antibiotics examination was organized every year and only doctors who passed the examination were authorized to prescribe antibiotics. Based on the scoring and deduction method of motor vehicle driving license, clinical pharmacists set reasonable drug use rules, unified the caliber of deduction points, and conducted quantitative management on the unreasonable use of antibiotics by physicians. When a physician's deduction points accumulated to 12, the physician's antibiotics prescribing authority was suspended, and the authority could be granted only after passing another examination.
1.6 Promote the refined management with informatization
(1) With the support of rational medication software, the grading management of physicians' right to prescribe antibiotics was conducted. When the physician oversteps his or her prescribing authority, the system will display a reminder of "no corresponding prescription right" and will refuse to perform.For key monitoring drugs such as polymyxin B, all physicians had no prescription authority. If physicians want to be granted with the temporary right, they should first apply for Multi-Disciplinary Treatment and obtain the approval of the clinical pharmacist.
(2) Use the "Filling card for Antibacterial Application”. When prescribing antibiotics, physicians should select the purpose of antibiotics, infection-related diagnosis, whether to submit microorganisms examination and other items, to standardize the rational use of antibiotics.
(3)Clinical pharmacists optimized prescription rules through rational drug use intelligent management system to achieve risk early warning, intelligent reminder, real-time intervention.
(4)The close-loop management of special-use-grade antibiotics was carried out. Many links (such as etiological examination before application of antibiotics, consultation of infectious disease experts and establishment of doctor's orders) were supervised and traced to ensure the safety of patients' medication.
(5)The BI pharmaceutical information management system had been improved. Clinical departments could check the data of antibiotics usage at any time on the mobile phone, know the current status of the management indicators of antibiotics, and effectively promote the control and continuous improvement of the indicators.
1.7 Strengthen the special review of antibiotics
Clinical pharmacists conducted special reviews of antibiotics, constantly increased the depth and breadth of the reviews. Irrational drug use problems found in prescription reviews were discussed with medical department, hospital-acquired infection control department, microbiology room and other disciplines,and then gave feedback to physicians.Clinical pharmacists participated in clinical consultation, difficult and complex case discussion, and assisted clinical departments to continuously improve the rational use of antibiotics.
1.8 Deepen pharmacy services through multiple channels
Clinical pharmacists regularly distributed the Pharmacy Newsletter to the whole hospital, and conducted statistics and analysised on the use of antibiotics at our hospital. We also developed pharmacy consultation services online and offline. We used WeChat official accounts, videos and other new media forms to actively promote rational drugs use. We carried out thematic publicity activities on world pharmacist's Day and antibacterial drug publicity week, and put four-way services (popular science lectures in schools, communities, enterprises and villages) into practice.